Universal City United States

Qualifications:

• 5+ Years Strong telephone etiquette, communications and organizational skills.
• Team player with exceptional interpersonal skills.
• Working knowledge of Microsoft Excel and Word.
• Bachelors Degree preferred.
• Team player with exceptional interpersonal skills.
• Working knowledge of Microsoft Excel and Word.
• Must have at least one year experience supporting an executive at the Director or VP level.
• Experience working in a fast-paced, frenetic production environment preferred.
• Must have strong computer proficiency, including knowledge of MS Word, Excel, and Outlook.
• Must have ability to learn and adapt to multiple proprietary production support software.
• Must have solid communication skills, exceptional organizational skills and be very detail oriented.
• Must be diplomatic and be comfortable interacting with employees at all levels of the company.
• Interest in production management, logistics, and/or studio operations strongly preferred.

Responsibilities:

• Provide daily communication, basic clerical duties, and general administrative support.
• Insure that pertinent operational information is conveyed within the department and to other departments as necessary.
• Answer heavy telephones, give information and take messages.
• Provide timely operational information to managers and employees.
• Supports VP in various administrative tasks, including answering phones, memo drafting, and calendar maintenance.
• Answers incoming calls to the department, ensuring an efficient customer service experience.
• Acts as a backup to handle incoming Sales calls from prospective commercial, feature and television clients (e.g., describe facilities, provide pricing/cost information) and distributes inquiries to Production Service Reps.
• Leads daily departmental meetings and facilitates the disbursement of key production information.
• Responsible for daily call sheet maintenance, which includes making changes to title pages, updating information from the Production Service Reps, and distributing final corrections to all departments.
• Completes Daily Production Summary and distributes via daily email.
• Coordinates updates to the weekly activities report and USH studio production calendar.
• Compiles lot-wide activities information and organization of the areas including but not limited to: production service representatives, special events, USH operations, catering, amphitheater, screening rooms and marketing.
• Maintains ScheduALL program, including adding additional locations into the system and removing outdated information.
• Maintains Document Management submission and retrieval.
• Schedules office equipment repairs and maintenance.
• Updates information on the shared drive and in Drop Box.
• Thoroughly drafts and distributes Draft Deal Memos and Department Head Memos to all departments.
• Processes payment requests for Production Services Reps for refunds and departmental services.
• Assists Production Service Reps with production drive-ons, scheduling, and customer assistance as needed.
• Orders and maintains office and kitchen supplies for the department. All other duties as assigned.