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Administrative Assistant - Studio Operations

In United States

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Administrative Assistant - Studio Operations   

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JOB TITLE:

Administrative Assistant - Studio Operations

JOB TYPE:

JOB SKILLS:

JOB LOCATION:

Universal City United States

JOB DESCRIPTION:

Location: Universal City, CA (Onsite)

Type: 1 year contract to hire on W2

NOTES FROM THE HIRING MANAGER

  • ***Must have at least one year experience supporting an executive at the Director or VP level
  • 5+ Years Strong telephone etiquette, communications and organizational skills. 
  • Team player with exceptional interpersonal skills. 
  • Working knowledge of Microsoft Excel and Word, strong computer proficiency. Bachelors Degree preferred. 
  • Experience working in a fast-paced, frenetic production environment preferred. 
  • Flexible, ability to learn and adapt to multiple proprietary production support software quickly
  • Must have solid communication skills, exceptional organizational skills and be very detail oriented. Must be diplomatic and be comfortable interacting with employees at all levels of the company. Interest in production management, logistics, and/or studio operations strongly preferred.
 

Qualifications:

  • 5+ Years Strong telephone etiquette, communications and organizational skills.
  • Team player with exceptional interpersonal skills.
  • Working knowledge of Microsoft Excel and Word.
  • Bachelors Degree preferred.
  • Team player with exceptional interpersonal skills.
  • Working knowledge of Microsoft Excel and Word.
  • Must have at least one year experience supporting an executive at the Director or VP level.
  • Experience working in a fast-paced, frenetic production environment preferred.
  • Must have strong computer proficiency, including knowledge of MS Word, Excel, and Outlook.
  • Must have ability to learn and adapt to multiple proprietary production support software.
  • Must have solid communication skills, exceptional organizational skills and be very detail oriented.
  • Must be diplomatic and be comfortable interacting with employees at all levels of the company.
  • Interest in production management, logistics, and/or studio operations strongly preferred.

 

Responsibilities:

  • Provide daily communication, basic clerical duties, and general administrative support.
  • Insure that pertinent operational information is conveyed within the department and to other departments as necessary.
  • Answer heavy telephones, give information and take messages.
  • Provide timely operational information to managers and employees.
  • Supports VP in various administrative tasks, including answering phones, memo drafting, and calendar maintenance.
  • Answers incoming calls to the department, ensuring an efficient customer service experience.
  • Acts as a backup to handle incoming Sales calls from prospective commercial, feature and television clients (e.g., describe facilities, provide pricing/cost information) and distributes inquiries to Production Service Reps.
  • Leads daily departmental meetings and facilitates the disbursement of key production information.
  • Responsible for daily call sheet maintenance, which includes making changes to title pages, updating information from the Production Service Reps, and distributing final corrections to all departments.
  • Completes Daily Production Summary and distributes via daily email.
  • Coordinates updates to the weekly activities report and USH studio production calendar.
  • Compiles lot-wide activities information and organization of the areas including but not limited to: production service representatives, special events, USH operations, catering, amphitheater, screening rooms and marketing.
  • Maintains ScheduALL program, including adding additional locations into the system and removing outdated information.
  • Maintains Document Management submission and retrieval.
  • Schedules office equipment repairs and maintenance.
  • Updates information on the shared drive and in Drop Box.
  • Thoroughly drafts and distributes Draft Deal Memos and Department Head Memos to all departments.
  • Processes payment requests for Production Services Reps for refunds and departmental services.
  • Assists Production Service Reps with production drive-ons, scheduling, and customer assistance as needed.
  • Orders and maintains office and kitchen supplies for the department. All other duties as assigned. 

Position Details

POSTED:

Jan 31, 2023

EMPLOYMENT:

INDUSTRY:

SNAPRECRUIT ID:

S16619904352303645

LOCATION:

United States

CITY:

Universal City

Job Origin:

OORWIN_ORGANIC_FEED

A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
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Administrative Assistant - Studio Operations    Apply

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<div class="table-responsive"> <p><strong>Location</strong>: Universal City, CA (Onsite)</p> <p><strong>Type</strong>: 1 year contract to hire on W2</p> <table border="0" cellpadding="0" cellspacing="0" class="table table-bordered mb-4" width="100%"> <tbody> <tr> <td class="tblLabel"> <p><u>NOTES FROM THE HIRING MANAGER</u></p> <ul> <li><strong>***Must have at least one year experience supporting an executive at the Director or VP level</strong></li> <li>5+ Years Strong telephone etiquette, communications and organizational skills. </li> <li>Team player with exceptional interpersonal skills. </li> <li>Working knowledge of Microsoft Excel and Word, strong computer proficiency. Bachelors Degree preferred. </li> <li>Experience working in a fast-paced, frenetic production environment preferred. </li> <li>Flexible, ability to learn and adapt to multiple proprietary production support software quickly</li> <li>Must have solid communication skills, exceptional organizational skills and be very detail oriented. Must be diplomatic and be comfortable interacting with employees at all levels of the company. Interest in production management, logistics, and/or <em>studio operations</em> strongly preferred.</li> </ul> </td> </tr> <tr> <td class="tbData"> </td> </tr> </tbody> </table> </div> <p><strong class="d-block mb-2">Qualifications:</strong></p> <ul> <li><span class="d-block mb-2" id="ctl00_CPH_lblQualification">5+ Years Strong telephone etiquette, communications and organizational skills. </span></li> <li><span class="d-block mb-2">Team player with exceptional interpersonal skills. </span></li> <li><span class="d-block mb-2">Working knowledge of Microsoft Excel and Word. </span></li> <li><span class="d-block mb-2">Bachelors Degree preferred. </span></li> <li><span class="d-block mb-2">Team player with exceptional interpersonal skills. </span></li> <li><span class="d-block mb-2">Working knowledge of Microsoft Excel and Word. </span></li> <li><span class="d-block mb-2">Must have <strong>at least one year experience supporting an executive at the Director or VP level</strong>. </span></li> <li><span class="d-block mb-2">Experience working in a fast-paced, frenetic production environment preferred. </span></li> <li><span class="d-block mb-2">Must have strong computer proficiency, including knowledge of MS Word, Excel, and Outlook. </span></li> <li><span class="d-block mb-2">Must have ability to learn and adapt to multiple proprietary production support software. </span></li> <li><span class="d-block mb-2">Must have solid communication skills, exceptional organizational skills and be very detail oriented. </span></li> <li><span class="d-block mb-2">Must be diplomatic and be comfortable interacting with employees at all levels of the company. </span></li> <li><span class="d-block mb-2">Interest in <em>production management</em>, <em>logistics</em>, and/or <em>studio operations </em>strongly preferred.</span></li> </ul> <p> </p> <p><strong class="d-block mb-2">Responsibilities:</strong></p> <ul> <li><span class="d-block mb-2" id="ctl00_CPH_lblResponsibility">Provide daily communication, basic clerical duties, and general administrative support. </span></li> <li><span class="d-block mb-2">Insure that pertinent operational information is conveyed within the department and to other departments as necessary. </span></li> <li><span class="d-block mb-2">Answer heavy telephones, give information and take messages. </span></li> <li><span class="d-block mb-2">Provide timely operational information to managers and employees. </span></li> <li><span class="d-block mb-2">Supports VP in various administrative tasks, including answering phones, memo drafting, and calendar maintenance. </span></li> <li><span class="d-block mb-2">Answers incoming calls to the department, ensuring an efficient customer service experience. </span></li> <li><span class="d-block mb-2">Acts as a backup to handle incoming Sales calls from prospective commercial, feature and television clients (e.g., describe facilities, provide pricing/cost information) and distributes inquiries to Production Service Reps. </span></li> <li><span class="d-block mb-2">Leads daily departmental meetings and facilitates the disbursement of key production information. </span></li> <li><span class="d-block mb-2">Responsible for daily call sheet maintenance, which includes making changes to title pages, updating information from the Production Service Reps, and distributing final corrections to all departments. </span></li> <li><span class="d-block mb-2">Completes Daily Production Summary and distributes via daily email. </span></li> <li><span class="d-block mb-2">Coordinates updates to the weekly activities report and USH studio production calendar. </span></li> <li><span class="d-block mb-2">Compiles lot-wide activities information and organization of the areas including but not limited to: production service representatives, special events, USH operations, catering, amphitheater, screening rooms and marketing. </span></li> <li><span class="d-block mb-2">Maintains <em>ScheduALL program</em>, including adding additional locations into the system and removing outdated information. </span></li> <li><span class="d-block mb-2">Maintains Document Management submission and retrieval. </span></li> <li><span class="d-block mb-2">Schedules office equipment repairs and maintenance. </span></li> <li><span class="d-block mb-2">Updates information on the shared drive and in Drop Box. </span></li> <li><span class="d-block mb-2">Thoroughly drafts and distributes Draft Deal Memos and Department Head Memos to all departments. </span></li> <li><span class="d-block mb-2">Processes payment requests for Production Services Reps for refunds and departmental services. </span></li> <li><span class="d-block mb-2">Assists Production Service Reps with production drive-ons, scheduling, and customer assistance as needed. </span></li> <li><span class="d-block mb-2">Orders and maintains office and kitchen supplies for the department. All other duties as assigned.</span> </li> </ul>


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