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Administrative Assistant

In California / United States

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Administrative Assistant   

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JOB TITLE:

Administrative Assistant

JOB TYPE:

JOB SKILLS:

JOB LOCATION:

San Diego California / United States

JOB DESCRIPTION:

This position is for direct support for the Final Reagent Production team manufacturing research reagents. This position is an administrative position, that directly interacts with Production Technicians responsible for reagent manufacturing. The Production Support Admin would be responsible for generating and printing batch record documents, Technical Data sheet documents, kit/set manual booklets, and use of a thermal printer to generate label output for use in reagent manufacturing. The Production Support Admin would interact with technicians on the production floor in the lab environment to supply the production floor with label output, TDS or other inserts, and batch records.


JOB SUMMARY: Production Support Administrator is responsible for organizing and monitoring administrative, product, and project related tasks within the Packaging and Formulation Departments (Final Reagent Production). This includes, but is not limited to, creating packaging batch records, printing label output according to specifications for production and subcontractor requests, creating a structured schedule for label, batch record, kite/set manual, Technical Data Sheet printing, and prioritizing and preparing packaging and formulation requests for production. He/she is expected to suggest and implement process improvements and revisions to controlled procedures. The Production Support Administrator will need to be familiar with the various product line characteristics as they relate to departmental requirements. He/she will be a self-directed, independent individual who demonstrates an intermediate level of problem-solving capabilities and thrives in a fast-paced, highly diverse, team-oriented environment.
DUTIES AND RESPONSIBILITIES

1. Learn and Understand:
• Basic product characteristics for Batch Record and Label printing including templates, specifications, and formatting.
• Use of thermal printer (Zebra) for descriptive and barcode label output generation. Monitoring output as it comes off of the printer for legibility, alignment, and content. Proficient in changeover tasks related to the thermal printer: ribbon replacement, label stock changeover as necessary, and general machine troubleshooting.
• Use of SAP and Filemaker Pro for the purposes of label and batch record printing. Understand the label specifications for label template, Bill of Material requirements for label stock, and acceptable output. Understand the batch record specifications related to batch record ID specification and careful review of specification comments for unique handling or Quality Notification adherence.
2. Documentation:
• Propose revisions to packaging Work Instructions and Standard Operating Procedures
• Generate packaging process documentation, such as label and batch record output using the specified templates, and other documentation required for production.
• Log, maintain, and generate data capture for daily/weekly/monthly/quarterly metrics compilation related to batch record and label printing tasks
• Administer and maintain Product Insert/Technical Data Sheet/Technical Manual printing program
• Maintain packaging supplies inventory pertinent to production documentation support and re-order, as necessary
• Input data, as required, in the SAP and/or other Production Planning/ Manufacturing Resource database system(s)
• Interface with Quality Assurance and other departments as needed on packaging documentation related issues.
• Support and lead daily shift start up meetings
• Ability to lift 10-15 pounds in a safe manner; requesting assistance when appropriate
• Support and lead Continuous Improvement and Process Improvement initiatives
• Follow all departmental guidelines and procedures
• Follow BD Biosciences Environmental, Health and Safety (EH&S) policies and procedures: Take responsibility for safety in immediate work area. Participate in EH&S programs. Notify supervisor of all observed hazardous conditions or unsafe work practices. May provide recommendations on maintaining the safety of the work environment
• Other duties as assigned by Supervisor
MINIMUM QUALIFICATIONS
KNOWLEDGE AND SKILLS
• Excellent computer skills.
o Proficiency in MS Word, Excel, and Outlook
o Adobe Acrobat and SAP knowledge are beneficial.
• Ability to effectively prioritize tasks
• Proactive self- starter
• Ability to interface independently with internal customers
• Fast learner with strong written and verbal communication skills

EDUCATION AND EXPERIENCE
Minimum Requirements for this position include:
• High School diploma, some college experience preferred
• Must be able to work independently and with minimal supervision
• Ability to read, write, and speak English effectively
• Detail-Oriented, team player
• Lab and/or pharmaceutical/biotech manufacturing experience a plus

Stable employment and/or education within the last 3-5 years. General office, computer data entry, zero to three years related experience. Some laboratory and/or pharmaceutical/biotech manufacturing and/or bottling/packaging experience preferred.


Position Details

POSTED:

Jun 04, 2022

EMPLOYMENT:

INDUSTRY:

Accounting and Clerical

SNAPRECRUIT ID:

S1646942406121654

LOCATION:

California / United States

CITY:

San Diego

Job Origin:

Jobsrus_organic_feed

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In Dallas Fort Worth
Aug 19, 2017 9am-6pm
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Administrative Assistant    Apply

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This position is for direct support for the Final Reagent Production team manufacturing research reagents. This position is an administrative position, that directly interacts with Production Technicians responsible for reagent manufacturing. The Production Support Admin would be responsible for generating and printing batch record documents, Technical Data sheet documents, kit/set manual booklets, and use of a thermal printer to generate label output for use in reagent manufacturing. The Production Support Admin would interact with technicians on the production floor in the lab environment to supply the production floor with label output, TDS or other inserts, and batch records.


JOB SUMMARY: Production Support Administrator is responsible for organizing and monitoring administrative, product, and project related tasks within the Packaging and Formulation Departments (Final Reagent Production). This includes, but is not limited to, creating packaging batch records, printing label output according to specifications for production and subcontractor requests, creating a structured schedule for label, batch record, kite/set manual, Technical Data Sheet printing, and prioritizing and preparing packaging and formulation requests for production. He/she is expected to suggest and implement process improvements and revisions to controlled procedures. The Production Support Administrator will need to be familiar with the various product line characteristics as they relate to departmental requirements. He/she will be a self-directed, independent individual who demonstrates an intermediate level of problem-solving capabilities and thrives in a fast-paced, highly diverse, team-oriented environment.
DUTIES AND RESPONSIBILITIES

1. Learn and Understand:
• Basic product characteristics for Batch Record and Label printing including templates, specifications, and formatting.
• Use of thermal printer (Zebra) for descriptive and barcode label output generation. Monitoring output as it comes off of the printer for legibility, alignment, and content. Proficient in changeover tasks related to the thermal printer: ribbon replacement, label stock changeover as necessary, and general machine troubleshooting.
• Use of SAP and Filemaker Pro for the purposes of label and batch record printing. Understand the label specifications for label template, Bill of Material requirements for label stock, and acceptable output. Understand the batch record specifications related to batch record ID specification and careful review of specification comments for unique handling or Quality Notification adherence.
2. Documentation:
• Propose revisions to packaging Work Instructions and Standard Operating Procedures
• Generate packaging process documentation, such as label and batch record output using the specified templates, and other documentation required for production.
• Log, maintain, and generate data capture for daily/weekly/monthly/quarterly metrics compilation related to batch record and label printing tasks
• Administer and maintain Product Insert/Technical Data Sheet/Technical Manual printing program
• Maintain packaging supplies inventory pertinent to production documentation support and re-order, as necessary
• Input data, as required, in the SAP and/or other Production Planning/ Manufacturing Resource database system(s)
• Interface with Quality Assurance and other departments as needed on packaging documentation related issues.
• Support and lead daily shift start up meetings
• Ability to lift 10-15 pounds in a safe manner; requesting assistance when appropriate
• Support and lead Continuous Improvement and Process Improvement initiatives
• Follow all departmental guidelines and procedures
• Follow BD Biosciences Environmental, Health and Safety (EH&S) policies and procedures: Take responsibility for safety in immediate work area. Participate in EH&S programs. Notify supervisor of all observed hazardous conditions or unsafe work practices. May provide recommendations on maintaining the safety of the work environment
• Other duties as assigned by Supervisor
MINIMUM QUALIFICATIONS
KNOWLEDGE AND SKILLS
• Excellent computer skills.
o Proficiency in MS Word, Excel, and Outlook
o Adobe Acrobat and SAP knowledge are beneficial.
• Ability to effectively prioritize tasks
• Proactive self- starter
• Ability to interface independently with internal customers
• Fast learner with strong written and verbal communication skills

EDUCATION AND EXPERIENCE
Minimum Requirements for this position include:
• High School diploma, some college experience preferred
• Must be able to work independently and with minimal supervision
• Ability to read, write, and speak English effectively
• Detail-Oriented, team player
• Lab and/or pharmaceutical/biotech manufacturing experience a plus

Stable employment and/or education within the last 3-5 years. General office, computer data entry, zero to three years related experience. Some laboratory and/or pharmaceutical/biotech manufacturing and/or bottling/packaging experience preferred.



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