Administrative Funct. Support 2
Clinical Scanning Administrator
Full Time, Contract (40 hours)
Position Overview:
Are you ready to contribute to the advancement of diagnostic ultrasound technology in a fast paced, team-oriented environment?
This is a contract position and provides Administrative Support for the scheduling, payment of scan models and record keeping of all internal human scanning conducted at the Headquarters Issaquah, WA Ultrasound facility of Client Medical Solutions, Inc. This position is critical to maintaining compliance with regulatory requirements for protection of human subjects. This position will report to Global Senior Clinical Director-General Imaging.
Looking for someone who has willingness to learn and grow in the role and take on more responsibilities as they establish themselves in the role.
Responsibilities:
Serve as Clinical Scanning Administrator for the Issaquah site
Manage day to day operations of Clinical Scan Suite.
Maintain database of scan models, schedule models as needed by clinical staff, prepare study form packets, provide timely quality assurance checks of completed study paperwork, and arrange for payment of models upon scanning session completion.
Responsible for record keeping and document destruction activities for all the study related paperwork.
Maintain database of personnel authorized to perform scans and ensure credentials are current.
Assist Site Principal Investigator in ensuring error-free compliance with site-specific Live Scanning Protocols. Requires timely, error-free attention to detail in a dynamic, regulated, and audited environment.
Support monitoring and regulatory audits of clinical scanning activities and compliance processes. Upload Note to File/ corrective actions as required per monitoring reports under Principal Investigators supervision
Submit payment requests and troubleshoot any payment related issues/ complaints.
Assist the clinical team with other logistical tasks related to the live scanning of human subjects such as escorting the models and linen storage.
Manage and coordinate resources and supplies needed for the clinical scanning activities.
Assist in development and maintenance of the case report forms and data collection and reporting.
Manage clinical inventory. Cater to inventory requests and perform regular inventory checks.
To succeed in this role, you should have the following skills and experience:
Self-motivated individual who can manage multiple tasks and priorities in an efficient manner. Good communication and time management skills, Attention to detail, Diligence and persistence.
High School Diploma/GED, Associate Degree in Healthcare Administration, Business Management or related field preferred.
Scheduling and Calendar Management experience
Understanding of Patient Privacy Practices, HIPAA and GDPR.
Prior experience providing administrative support in a clinical trial, data management or Institutional Review Board or regulatory setting or in a Medical Office/Hospital setting.
Proficient with MS Office applications.
