Asst Corporate Secretary II Apply
<div> <h2><b> RESPONSIBILTIES:</b></h2> <h2> </h2> <h2><b> <u>Corporate Secretary</u></b></h2> <ul> <li>Manage portfolio of 15-25 US subsidiaries for governance support</li> <li>For entities that hold Board or Committee meetings, plan and organize meetings, prepare and distribute agendas and meeting packs, write meeting minutes and conduct follow-up. </li> <li>Submit/action data quality control requests to maintain legal entity data in our system of record (Blueprint Diligent Entities) and perform semi-annual Blueprint validations. </li> <li>Draft and execute legal documents, including written consents, i.e. for appointments, removals, dividends, distributions, and shares transfers. </li> <li>Register and withdraw state registrations and make other state filings. </li> <li>Work with outside counsel on restructurings, eliminations and drafting and filing of legal documents. </li> <li>Meet data storage requirements on LegalKM, SharePoint and Documentum.</li> </ul> <p> </p> <p><b> <u>Eliminations</u></b></p> <ul> <li>Acting as 'Key Coordinator' (i.e., project manager) for the elimination of legal entities globally <ul> <li>Forming a working group of SMEs, comprising LOB, Finance, Tax and CSO (at a minimum) and acting as project manager of this working group</li> <li>Leading the prescribed internal approval process for elimination of an entity to ensure appropriate due diligence is completed prior to the entity's elimination</li> <li>Collaborating with the working group to establish specific plans, timing, ensuring completion of all tasks, escalation of issues and clarity around elimination steps</li> <li>Project managing the elimination process from start to finish and driving the process through to conclusion as quickly as possible</li> <li>Coordinating and hosting working group meetings</li> <li>Being the point person for the entity's elimination, responding to questions as necessary</li> </ul> </li> <li>Providing reporting and analysis on eliminations <ul> <li>Tracking eliminations including deadlines and status reporting</li> <li>Updating central database (Blueprint) with elimination information</li> <li>Analysis of data relating to the elimination population</li> </ul> </li> <li>Providing advice and support to colleagues on the legal entity elimination process</li> <li>Assisting with the maintenance of regional and global eliminations materials</li> <li>Attending regular meetings to discuss legal entity eliminations</li> <li>Assisting in the preparation of materials for regular eliminations meetings</li> <li>Regular reviews of legal entity information to ensure appropriate information is maintained for legal entity eliminations, including exception reporting and appropriate escalation of issues</li> <li>Ad hoc tasks in relation to legal entity eliminations management</li> <li>Providing reports and organization charts from Blueprint, as needed</li> </ul> </div>
