Document Control Administrator Associate (Wilson, NC) Apply
Job Title Document Control Administrator
Location Wilson, North Carolina 27893
Duration 1 Year
Job Description:
Core Competencies/Leadership Behaviors/Skills Must Haves:
Excellent typing skills formatting, spelling, etc.
Ability to coordinate, log, track, and follow-up on outstanding items
Self-motivated with a strong sense of urgency to meet timing requirements
Work must be accurate and properly documented for GMP purposes
Must be able to manage multiple tasks day to day
Ability to achieve objectives requiring a high level of cooperation from others throughout the organization
Must be able to prioritize tasks based on deadlines and schedule changes Organization skills 2-3 years of prior document management experience. Extraordinary Attention to detail can manage multiple priorities without sacrificing quality Education - High School Diploma Prioritize workload and be able to multitask to work efficiently with little supervision
Support the use of team sites
Complete work assignments using independent judgment maintain a level of confidentiality you are a team player, collaborative, you are organized and can juggle multiple priorities. You have great interpersonal skills/abilities and get along with everyone. There are 5 to 6 people on the very collaborative team. The leading manager is hands off. Certainly always there to help. Expectation is that team/individuals will manage priorities. Preferred Skills
Quality Management systems, cGMP, and regulatory inspections
Excellent technical writing skills
Learning and Development
Project Management
Problem Solving MIDAS / SharePoint (Team site usage) Pharmaceutical industry experience preferred VeevaDocs experience is negotiable (preferred). Advanced MS Word experience. Teams experience useful. iOS platform experience Electronic SOP experience. Resume red flags - Formatting errors, odd fonts, spacing, and spelling.
Responsibilities:
Standard Operating Procedure management core responsibilities include:
Creating and formatting SOPs, Setup Sheet templates, Work Instructions, Forms, Job Aids and TBS documents
Maintaining SOPs, Setup Sheet templates, Work Instructions, Forms, Job Aids and TBS in electronic repository (QualityDocs)
Tracking Review and Approval Processes within QualityDocs (As needed)
Managing distribution of setup sheets and Job Aides to packaging lines
Maintaining the Central SOP/Setup Sheet and Flowchart hard copy Libraries current
Managing documents per records retention requirements and identifying Legal Holds
Managing MMD-Wilson Procedures Workgroup in QualityDocs
Cascading communications for SOP Training
Updating New & Revised SOP URLs with current Effective Dates and Training Requirements in myLearning
Manage SOP 3-year review processes for SOPs and Flowcharts
Champions the Topic 1.3 subsystem, SOP Management, ensuring site alignment. Monitors system health and identifies system improvements. Learning and Development core responsibilities:
Utilizes and maintains site training data within the Learning Management System (LMS), or other authorized tools, to manage and monitor training inputs, materials, and reports.
Performs training data entry functions within the LMS and maintains hardcopy training completion data, including archives.
Assists L&D Specialist with material reproduction and training room scheduling and setup as needed Candidate will be assisting team bring on a new document management technology; VeevaDocs. Transitioning from SharePoint to VeevaDocs. Once transitioned, candidate will work to categorize documents. From there, they will work with various teams/Workflow approvers on links, retirement histories and other document related archival policies.
