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Executive Assistant - Retirement

In United States

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Executive Assistant - Retirement   

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JOB TITLE:

Executive Assistant - Retirement

JOB TYPE:

JOB SKILLS:

JOB LOCATION:

Boston, MA United States

JOB DESCRIPTION:

Business Overview

Retirement & Personal Wealth Solutions (RPWS) serves the core financial needs of individual clients and plan participants by providing best in class, integrated products in the most intuitive, efficient and client friendly way while maintaining a forward thinking mindset and risk management focus. RPWS is responsible for both the institutional and personal retirement capability set to include 401(k), Equity and Health Benefit plans for companies of all sizes as well as college savings, personal retirement planning, retirement income, insurance and estate planning for individuals. RPWS also provides tools and content that enables advisors and bankers to help their client's live their best financial lives.

 

Job description:

Supporting a senior leader in Boston, the Executive Assistant (EA) provides confidential administrative support to optimize the executive's time. Performs diverse and advanced administrative duties that include complex and proactive calendar management, balancing changing priorities while keeping an eye on the organizational goals. Represents the executive's office to internal and external groups with diplomacy and tact. Communicates with LOB executive offices and management to gather/convey relevant information, answer executive's phone line and promptly prioritize, disposition and follow through on all requests. Ability to exercise considerable discretion and independent judgment maintaining confidentiality, sensitivity, diplomacy and sound judgment. Will be responsible for business travel arrangements, expense processing using Concur and Ariba systems and other ad hoc administrative responsibilities. 

 

The Executive Assistant will be responsible for the following:

 

· Calendar management (scheduling conference calls, telepresence meetings, etc.)

· Prepare executive for daily schedule

· Accurately arrange complex, detailed and frequently changing travel plans and itineraries

· Travel and expense processing

· Event planning (e.g. F2F meetings, assisting with all-hands calls, etc.)

· Handling technology and equipment issues

· Assisting with facilities management, visitor access

· Assist with various administrative aspects of the department

· May assist other members of the leadership team when needed

· Must be resourceful and able to work autonomously across a complex organization structure; professional and able to work well with people with different interpersonal styles

 

Required Skills & Experience:

· Must have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skills

· Experience supporting an executive with demonstrated ability to manage multiple & competing priorities

· Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively

· Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity

· Demonstrated ability to interact with senior level executives

· Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional demeanor.

· Effective style -- able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment

· Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)

· Knowledge of our client systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access system, etc.

 

Desired Skills & Experience:

  • Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions
  • Excellent business writing skills
  • Ability to work as a team player, with exceptional problem solving skills.

Position Details

POSTED:

Oct 06, 2022

EMPLOYMENT:

INDUSTRY:

SNAPRECRUIT ID:

S16553376408094101

LOCATION:

United States

CITY:

Boston, MA

Job Origin:

OORWIN_ORGANIC_FEED

A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
All job seekers welcome!

Executive Assistant - Retirement    Apply

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Business Overview

Retirement & Personal Wealth Solutions (RPWS) serves the core financial needs of individual clients and plan participants by providing best in class, integrated products in the most intuitive, efficient and client friendly way while maintaining a forward thinking mindset and risk management focus. RPWS is responsible for both the institutional and personal retirement capability set to include 401(k), Equity and Health Benefit plans for companies of all sizes as well as college savings, personal retirement planning, retirement income, insurance and estate planning for individuals. RPWS also provides tools and content that enables advisors and bankers to help their client's live their best financial lives.

 

Job description:

Supporting a senior leader in Boston, the Executive Assistant (EA) provides confidential administrative support to optimize the executive's time. Performs diverse and advanced administrative duties that include complex and proactive calendar management, balancing changing priorities while keeping an eye on the organizational goals. Represents the executive's office to internal and external groups with diplomacy and tact. Communicates with LOB executive offices and management to gather/convey relevant information, answer executive's phone line and promptly prioritize, disposition and follow through on all requests. Ability to exercise considerable discretion and independent judgment maintaining confidentiality, sensitivity, diplomacy and sound judgment. Will be responsible for business travel arrangements, expense processing using Concur and Ariba systems and other ad hoc administrative responsibilities. 

 

The Executive Assistant will be responsible for the following:

 

· Calendar management (scheduling conference calls, telepresence meetings, etc.)

· Prepare executive for daily schedule

· Accurately arrange complex, detailed and frequently changing travel plans and itineraries

· Travel and expense processing

· Event planning (e.g. F2F meetings, assisting with all-hands calls, etc.)

· Handling technology and equipment issues

· Assisting with facilities management, visitor access

· Assist with various administrative aspects of the department

· May assist other members of the leadership team when needed

· Must be resourceful and able to work autonomously across a complex organization structure; professional and able to work well with people with different interpersonal styles

 

Required Skills & Experience:

· Must have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skills

· Experience supporting an executive with demonstrated ability to manage multiple & competing priorities

· Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively

· Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity

· Demonstrated ability to interact with senior level executives

· Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional demeanor.

· Effective style -- able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment

· Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)

· Knowledge of our client systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access system, etc.

 

Desired Skills & Experience:

  • Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions
  • Excellent business writing skills
  • Ability to work as a team player, with exceptional problem solving skills.


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