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Executive Assistant

In Utah / United States

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Executive Assistant   

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JOB TITLE:

Executive Assistant

JOB TYPE:

JOB SKILLS:

JOB LOCATION:

Salt Lake City Utah / United States

JOB DESCRIPTION:

Job Summary
We are seeking a dynamic, strong, self-starting Executive Assistant to represent and provide support to the President of Questar Pipelines. This role is responsible for advanced administrative support. The work is complex and confidential in nature involving access to knowledge of the most sensitive business information. The role will entail developing and editing presentations and communications using Microsoft Word, Excel and Power Point and will also be responsible for the coordination and scheduling of internal and external organizations in addition to other functions.

Other duties will include:
• Maintaining department files and information databases
• Managing calendars, scheduling appointments and meetings for multiple executives through Outlook
• Using SAP to timely process expense reports, timesheets, purchase requisitions and disbursement requests
• Capturing and reporting executive mileage
• Making commercial and corporate travel arrangements
• Screening incoming calls/mail and routing to appropriate area
• Distributing emails and handling confidential correspondence
• Planning and coordinating internal and external events (meetings, banquets, business dinners, etc.)
• Purchasing of all supplies associated with day to day business needs and planned events
• Managing business costs to maintain budget for Senior Management
• Prepares and distributes communications from Senior Management
• Back up assistant to other executive assistants as needed
• Assist with Board of Directors support (e.g. posting meeting materials and logistical support for meetings and travel)

Top Required Skills
1) Proficient in the use of Microsoft Suite Tools – Power Point, Word, Excel, etc as well as the ability to produce reports or documents (with particular strength in presentations, spreadsheets).
2) Proficient working knowledge of SAP applications
3) Strong, professional administrative experience.
4) Detailed knowledge of large company operations, organizational procedures, and personnel.
5) Ability to effectively coordinate duties and responsibilities for multiple administrative support roles across the department

• What soft skill requirements do you have (team fit and personality requirements)?
o Ability to exercise diplomacy, accountability, dependability and confidentiality in all facets of job.
o Proficient collaboration skills and professional presence.
o Knowledge of technical and business vocabulary. Knowledge of business and social protocols.

• Preferred Years of Experience:
o 5 or more years’ experience in a lead administrative role (or equivalent)
o 7 or more years’ experience in a lead administrative role (or equivalent) is preferred.
• Education Requirements
o Education Level: Required: High School Graduate , GED.

Position Details

POSTED:

Apr 17, 2022

EMPLOYMENT:

INDUSTRY:

Accounting and Clerical

SNAPRECRUIT ID:

S164462400937657

LOCATION:

Utah / United States

CITY:

Salt Lake City

Job Origin:

Jobsrus_organic_feed

A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
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Executive Assistant    Apply

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Job Summary
We are seeking a dynamic, strong, self-starting Executive Assistant to represent and provide support to the President of Questar Pipelines. This role is responsible for advanced administrative support. The work is complex and confidential in nature involving access to knowledge of the most sensitive business information. The role will entail developing and editing presentations and communications using Microsoft Word, Excel and Power Point and will also be responsible for the coordination and scheduling of internal and external organizations in addition to other functions.

Other duties will include:
• Maintaining department files and information databases
• Managing calendars, scheduling appointments and meetings for multiple executives through Outlook
• Using SAP to timely process expense reports, timesheets, purchase requisitions and disbursement requests
• Capturing and reporting executive mileage
• Making commercial and corporate travel arrangements
• Screening incoming calls/mail and routing to appropriate area
• Distributing emails and handling confidential correspondence
• Planning and coordinating internal and external events (meetings, banquets, business dinners, etc.)
• Purchasing of all supplies associated with day to day business needs and planned events
• Managing business costs to maintain budget for Senior Management
• Prepares and distributes communications from Senior Management
• Back up assistant to other executive assistants as needed
• Assist with Board of Directors support (e.g. posting meeting materials and logistical support for meetings and travel)

Top Required Skills
1) Proficient in the use of Microsoft Suite Tools – Power Point, Word, Excel, etc as well as the ability to produce reports or documents (with particular strength in presentations, spreadsheets).
2) Proficient working knowledge of SAP applications
3) Strong, professional administrative experience.
4) Detailed knowledge of large company operations, organizational procedures, and personnel.
5) Ability to effectively coordinate duties and responsibilities for multiple administrative support roles across the department

• What soft skill requirements do you have (team fit and personality requirements)?
o Ability to exercise diplomacy, accountability, dependability and confidentiality in all facets of job.
o Proficient collaboration skills and professional presence.
o Knowledge of technical and business vocabulary. Knowledge of business and social protocols.

• Preferred Years of Experience:
o 5 or more years’ experience in a lead administrative role (or equivalent)
o 7 or more years’ experience in a lead administrative role (or equivalent) is preferred.
• Education Requirements
o Education Level: Required: High School Graduate , GED.


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