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Procurement Analyst

In Arizona / United States

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Procurement Analyst   

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JOB TITLE:
Procurement Analyst
JOB TYPE:

JOB SKILLS:
JOB LOCATION:
Tempe Arizona / United States

JOB DESCRIPTION :
Procurement Analyst needed for a 3+ Month Contract in Tempe, AZ!

BASIC FUNCTION OF POSITION
The position of Procurement Analyst with Insight is responsible for the procurement processes for Insight’s indirect/internal spend. This will include working operational issues with suppliers, providing strong customer service, and maintaining financial/data accuracy. The Procurement Analyst will be empowered to oversee the process and facilitation of new vendors, purchase orders (PO’s), Sales Orders (SO’s), and procurement process as they relate to indirect goods and services at Insight. Looking for candidates that can show growth opportunities in this role. Strong teamwork, communication, attention to detail, facilitation, and collaboration with internal and external departments is necessary to ensure achievement of overall team and company goals.

Provides tasks, checking work at frequent intervals, and maintaining KPIs for the Procurement team. Responsible for open PO backlog and first-line escalation point for internal departments, external vendors, and other 3rd parties. This position reports to the Senior Manager of Procurement who oversees approximately $350MM in indirect spend.


WORK PERFORMED
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Conduct and facilitate the new vendor set up process to qualify new vendors.
• Plan and coordinate processes within the Internal Procurement area of Finance.
• Accountable for the day-to-day operations of the team
• Assists in the preparation of periodic IT budget/purchasing approval meetings
• Assist in the development of efficient business practices to be implemented by Internal Procurement
• Driving operational efficiencies by constantly evaluating processes, procedures and systems.
• Maintains open lines of communication with other departments to insure confidence and enhance the relationships within Insight stakeholders
• Represents Insight in a professional and business-like manner and communicates effectively with associates and internal clients
• Monitors activities to ensure the highest level of customer satisfaction and provides support for both internal and external customers
• Reporting of AP and vendor issues within the Internal Procurement and broader Finance teams.
• Communication of processes and procedures to the Internal Procurement team to insure the use of sound methodologies and best practices in the measuring of day-to-day activities
• Resolution of AP and vendor issues
• Preparing and issuing monthly and/or quarterly reports
• Special Projects in support of category management including but not limited to conducting RFP (request for proposal) events, documenting baseline cost/spend, reporting actual versus projected savings on RFP events, reporting spend and contract compliance on RFP events, etc.
• Maintaining department Service Level Agreements (SLA’s) around order processing time, order accuracy, open order/backlog management etc.
• Other duties as assigned

Provide the following critical Internal Procurement Functions with Procurement Teammates:

• New Vendor Onboarding Process
• Research business need for new vendors for indirect products and services
• Coordinate documentation with requestor and risk management
• Review documentation and prepare vendor for approval
• Coordinate approval with AP for vendor set-up and payment
• Purchase Order (PO) / Sales Order (SO) Process
• Create and process PO’s and SO’s for the purchase of items requested and approved by the internal departments
• Work with Insight’s internal departments for application of pricing on orders for reduced special costing situations, as needed
• Track and route invoices for purchases through the business for approval and on to AP for payment and processing.
• Process owner and subject matter expert of the PO process
• This PO process owner may be engaged to help support the future re-engineering, automation, and implementation efforts with SAP
• General knowledge of IT software and hardware a plus
• Purchasing Operations:
• Administrating vendor services within the enterprise
• Management of data integrity across area of responsibility
• Manage quotes and pricing, as needed
• Implement agreed purchasing plan for area of responsibility
• Control procurement spend to meet business requirements
• Determine risk of & impact from changes and exceptions in process
• Other duties as assigned
• Gathers Business Intelligence:
• Work with procurement team to determine product life cycles
• Understand internal IT purchasing & budget life-cycle & align to procurement process
• Supplier / Material Management:
• Negotiate pricing, facilitate approvals, and expedite rush items
• Negotiate with suppliers as needed with sourcing teams, and execute strategic sourcing where practical
• Follow-up and close open issues
• Find optimal sources for required materials & services
• Consolidate spend & build targeted supplier base

MINIMUM REQUIREMENTS
Education and/or Experience:
Bachelor's degree from four-year college or university; and minimum of three years related procurement, purchasing, and/or A/P experience and/or training; or equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES
• Ability work with a team of personnel by providing subject matter expertise, assistance and advice
• Exceptional verbal and interpersonal skills required
• Possession of strong analytical skills
• Ability to multitask and balance multiple priorities
• Excellent time management skills
• Demonstrated leadership ability and teamwork
• Ability to read, analyze, and interpret general business documents, professional journals, technical procedures, or regulations. Ability to effectively present and communicate information and respond to questions and/or issues from groups of managers, suppliers, internal customers, other teammates.
• Ability to read, analyze, and interpret complex documents and contracts accurately. Ability to prioritize projects and tasks effectively. Ability to respond effectively to the most sensitive inquiries or issues. Ability to write using original or innovative techniques or business style. Ability to make effective and/or persuasive presentations on controversial or complex topics to management.
Experience in procurement or purchasing processing required.
• Experience with indirect materials and services preferred.
• Experience with IT, software, and hardware spend categories a plus.
• Experience with effectively supporting many roles & departments within an organization a plus.
• Experience with SAP or other ERP solutions a plus.
• Strong customer service skills with internal stakeholders and customers.
• Strong computer skills in MS Office applications, especially MS Excel and MS Word.
• Location: Remote for now, might have to train in person at the office a few days.

Position Details

Jun 18, 2021
Information Technology (IT)
S16204860641561935
Arizona / United States
Tempe
A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
All job seekers welcome!

Procurement Analyst    Apply

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Procurement Analyst needed for a 3+ Month Contract in Tempe, AZ!

BASIC FUNCTION OF POSITION
The position of Procurement Analyst with Insight is responsible for the procurement processes for Insight’s indirect/internal spend. This will include working operational issues with suppliers, providing strong customer service, and maintaining financial/data accuracy. The Procurement Analyst will be empowered to oversee the process and facilitation of new vendors, purchase orders (PO’s), Sales Orders (SO’s), and procurement process as they relate to indirect goods and services at Insight. Looking for candidates that can show growth opportunities in this role. Strong teamwork, communication, attention to detail, facilitation, and collaboration with internal and external departments is necessary to ensure achievement of overall team and company goals.

Provides tasks, checking work at frequent intervals, and maintaining KPIs for the Procurement team. Responsible for open PO backlog and first-line escalation point for internal departments, external vendors, and other 3rd parties. This position reports to the Senior Manager of Procurement who oversees approximately $350MM in indirect spend.


WORK PERFORMED
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Conduct and facilitate the new vendor set up process to qualify new vendors.
• Plan and coordinate processes within the Internal Procurement area of Finance.
• Accountable for the day-to-day operations of the team
• Assists in the preparation of periodic IT budget/purchasing approval meetings
• Assist in the development of efficient business practices to be implemented by Internal Procurement
• Driving operational efficiencies by constantly evaluating processes, procedures and systems.
• Maintains open lines of communication with other departments to insure confidence and enhance the relationships within Insight stakeholders
• Represents Insight in a professional and business-like manner and communicates effectively with associates and internal clients
• Monitors activities to ensure the highest level of customer satisfaction and provides support for both internal and external customers
• Reporting of AP and vendor issues within the Internal Procurement and broader Finance teams.
• Communication of processes and procedures to the Internal Procurement team to insure the use of sound methodologies and best practices in the measuring of day-to-day activities
• Resolution of AP and vendor issues
• Preparing and issuing monthly and/or quarterly reports
• Special Projects in support of category management including but not limited to conducting RFP (request for proposal) events, documenting baseline cost/spend, reporting actual versus projected savings on RFP events, reporting spend and contract compliance on RFP events, etc.
• Maintaining department Service Level Agreements (SLA’s) around order processing time, order accuracy, open order/backlog management etc.
• Other duties as assigned

Provide the following critical Internal Procurement Functions with Procurement Teammates:

• New Vendor Onboarding Process
• Research business need for new vendors for indirect products and services
• Coordinate documentation with requestor and risk management
• Review documentation and prepare vendor for approval
• Coordinate approval with AP for vendor set-up and payment
• Purchase Order (PO) / Sales Order (SO) Process
• Create and process PO’s and SO’s for the purchase of items requested and approved by the internal departments
• Work with Insight’s internal departments for application of pricing on orders for reduced special costing situations, as needed
• Track and route invoices for purchases through the business for approval and on to AP for payment and processing.
• Process owner and subject matter expert of the PO process
• This PO process owner may be engaged to help support the future re-engineering, automation, and implementation efforts with SAP
• General knowledge of IT software and hardware a plus
• Purchasing Operations:
• Administrating vendor services within the enterprise
• Management of data integrity across area of responsibility
• Manage quotes and pricing, as needed
• Implement agreed purchasing plan for area of responsibility
• Control procurement spend to meet business requirements
• Determine risk of & impact from changes and exceptions in process
• Other duties as assigned
• Gathers Business Intelligence:
• Work with procurement team to determine product life cycles
• Understand internal IT purchasing & budget life-cycle & align to procurement process
• Supplier / Material Management:
• Negotiate pricing, facilitate approvals, and expedite rush items
• Negotiate with suppliers as needed with sourcing teams, and execute strategic sourcing where practical
• Follow-up and close open issues
• Find optimal sources for required materials & services
• Consolidate spend & build targeted supplier base

MINIMUM REQUIREMENTS
Education and/or Experience:
Bachelor's degree from four-year college or university; and minimum of three years related procurement, purchasing, and/or A/P experience and/or training; or equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES
• Ability work with a team of personnel by providing subject matter expertise, assistance and advice
• Exceptional verbal and interpersonal skills required
• Possession of strong analytical skills
• Ability to multitask and balance multiple priorities
• Excellent time management skills
• Demonstrated leadership ability and teamwork
• Ability to read, analyze, and interpret general business documents, professional journals, technical procedures, or regulations. Ability to effectively present and communicate information and respond to questions and/or issues from groups of managers, suppliers, internal customers, other teammates.
• Ability to read, analyze, and interpret complex documents and contracts accurately. Ability to prioritize projects and tasks effectively. Ability to respond effectively to the most sensitive inquiries or issues. Ability to write using original or innovative techniques or business style. Ability to make effective and/or persuasive presentations on controversial or complex topics to management.
Experience in procurement or purchasing processing required.
• Experience with indirect materials and services preferred.
• Experience with IT, software, and hardware spend categories a plus.
• Experience with effectively supporting many roles & departments within an organization a plus.
• Experience with SAP or other ERP solutions a plus.
• Strong customer service skills with internal stakeholders and customers.
• Strong computer skills in MS Office applications, especially MS Excel and MS Word.
• Location: Remote for now, might have to train in person at the office a few days.