Job Summary:

Reporting to the Business Program Manager of the Medical Scientist Training Program (MSTP) in the Office of Research Education the Academic Coordinator will assist in operational and administrative tasks that support the thirteen basic science Ph.D. programs and the Medical Scientist Training Program (MSTP) at the University of Colorado Anschutz, School of Medicine, and Graduate School. The Academic Coordinator will work to provide comprehensive support in overall program management, which encompasses admissions and recruitment functions, policies and guidance adherence, communications, logistics, database management, and event coordination. As an entry professional, this position will also be working within the team to increase communication efficiencies and foster excellent customer service skills while collaborating with multiple audiences including prospective students, current students, staff, and faculty. This position will additionally serve a key role in planning and supporting essential program official functions, such as recruitment weekends, graduation dinners, program retreats, and conferences.

This is a term-limited (1-year) position.

Key Responsibilities:

• Build strong relationships in the Office of Research Education (ORE) and School of Medicine, with staff peers, Ph.D. program staff and faculty, MSTP Business Services Manager, and the ORE Business Services Program Director.
• Perform general daily office support and tasks, such as managing emails, formatting documents, and organizing electronic files for ORE and MSTP collectively.
• Act as a liaison between students, department staff and external stakeholders. Handle inquiries and requests from internal and external parties promptly and professionally.
• Prepare and distribute documents, including event announcements (flyers) and correspondence.
• Support the day-of execution for meetings and events including room preparation, material creation and distribution, guest reception and navigational support, meal delivery, meal serving, and student attendance tracking. This may include on-site support as well as remote.
• Support ORE and MSTP leadership teams, and Program Administrators with data entry into student information system as requested.
• Assist with data entry from collected forms and surveys as needed with an emphasis on accuracy and strong data management processes.
• This position will learn multiple databases to serve as either a primary or backup resource for reporting and data analysis. Responsible for ensuring that data is stored in all applicable systems and that it is accessible to all stakeholders.

Work Location:

Hybrid this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Office of Research Education (ORE), housed within the School of Medicines Office of Medical Education, encompasses 13 Biomedical Ph.D. programs. These programs provide essential training to graduate students in a wide variety of skills, including communication, leadership, and integrity. In a diverse, inclusive, and safe environment, ORE provides a space to foster strong scientific interactions between the basic science and clinical/translation research communities on the Anschutz campus and across the nation, to advance fundamental discoveries and improve overall health. As such, this is an exciting time to join ORE and support an intellectual center that enriches and furthers the curiosity that draws students and faculty to scientific research, innovation, and education.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off vacation, sick, and holidays and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelors degree in education, communication, social science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, liberal arts, finance, accounting, human services, student affairs, or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• At least 1 year of experience in higher education.
• Experience with event planning.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to work independently and collaboratively in a team.
• Outstanding customer service skills.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to plan, organize, implement, and coordinate administrative activities.
• Proficiency with Microsoft Office software.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jodi Cropper, Jodi.cropper@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by February 15, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $43,797-$55,709

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.