GENERAL PURPOSE: Responsible for accurately completing assigned accounting functions in compliance with fiscal policy and practice. Specific duties include preparing payments for accounts payable, issuing purchase orders, and processing bank deposits/cash receipts. Exercise initiative and independent judgment in performing clerical, financial and administrative work in the areas of bookkeeping, data entry and accounting. Accurately prepare, enter, or verify financial transactions for routine review by the Director of Finance and ensure the accuracy of financial reporting.

PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Administer all aspects of the accounts payable and P-card functions. Assist other departments with inquiries regarding the processing of accounts payable.
• Responsible for accounts receivable billing and collection activity.
• Maintain city employees' purchases and gas card accounts.
• Responsible for issuing and closing purchase orders.
• Process travel requests for training and travel reimbursements.
• Prepare monthly, quarterly, and year-end reports.
• Process and submit monthly state sales tax report.
• Communicate directly with vendors concerning financial transactions. Prepare reports for external auditors, correspondence related to financial transactions and bank deposits and cash receipts.
• Print all refund and vendor checks and ACH files according to the approved schedule.
• Responsible for processing invoices for purchase orders, and insurance, including batches, registers, and expenditure reports, printing checks, and submitting payment registers to the bank.
• Assemble, organize, and tabulate data. Perform data entry, retrieval, and data searches.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of government accounting principles and practices.
• Knowledge of finance principles and financial reporting.
• Knowledge of local, state and federal laws regarding finances, budget and taxation.
• Knowledge of payroll, accounts payable and receivable functions.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to meet deadlines and perform multiple tasks under pressure.
• Ability to work independently or as part of a team.
• Skill in identifying and resolving issues, concerns, and needs.
• Skill in operating standard office equipment, including a computer and associated software, including but not limited to ADP, QuickBooks, Microsoft Office and municipal financial software.

SUPERVISION RECEIVED AND EXERCISED: The Director of Finance assigns work in terms of general instructions and spot checks completed work for accuracy and propriety of results.

PHYSICAL DEMANDS / WORK ENVIRONMENT: The work is typically performed in an office while sitting at a desk or table. The employee occasionally lifts light objects (up to 25 lbs.).

MINIMUM QUALIFICATIONS:

• Associate's degree from an accredited college or university in Accounting, Finance, Business, or a related field. Bachelor’s Degree preferred.
• Three (3) or more years’ experience in accounting with at least one (1) year of governmental accounting experience.
• Experience with municipal financial software preferred.
• Possession of a valid Texas driver’s license
• A combination of education, training and experience providing the required knowledge, skills and abilities may be considered.

The City of Wilmer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation or protected veteran status.

The Job Description does not constitute an employment agreement between the City of Wilmer and the employees. This position is subject to change by the employer as the needs of the employer and requirements of the job change.