Accounting SpecialistFor over 60 years, Schellinger Construction has been building highways, roads, and private development projects across Montana. We work primarily in Northwest Montana and provide a full range of services, including earthwork, trucking, gravel crushing, concrete supply, aggregate surfacing, culvert/pipe installation, asphalt paving, and retail aggregate supply (gravel, asphalt). As a family business, we invest in our employees over the long term, providing a bonus program and a complete benefits package including vacation, pension plan, and health insurance.The Accounting Specialist provides accounting and administrative support across multiple business functions, including accounts payable, accounts receivable, subcontractor processing, and front-office operations. This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset in a fast-paced construction environment.Role ResponsibilitiesFront Office & Administrative SupportGreet customers, vendors, and staff and direct them appropriatelyAnswer and route calls through the multi-line phone systemAssist office staff with filing, scanning, and faxingManage mail runs, including preparing mail, ensuring proper postage, and completing post office drop-offs and pickupsAssist with FedEx and UPS shipmentsMaintain kitchen cleanliness and assist with office supply purchasingPerform as backup for office closing duties when neededAccounts PayablePost recurring AP invoices (1st working day of each month)Match invoices with packing slips and verify proper approvalsCode invoices to correct jobs, equipment, and general ledger accountsEnter invoices in the accounting system dailyReconcile vendor statements and ensure timely payments to capture discounts (10th of every month)Process weekly check runs and prepare checks for mailingProcess urgent checks as neededPay, reconcile Bank of America credit card receipts to individual employee statements, generate expense reports for missing receipts, ensure proper coding, import into Spectrum operating system, and generate zero net checks monthlyProcess and reconcile state material invoices monthlyAccounts ReceivableProcess customer payments and prepare bank depositsProcess credit card payments using CloverPrepare and process billing for Sullivan and Tutvedt pitsGenerate and distribute monthly customer statements (mail and email)Assist customers with questions on invoices, statements, and correct any billing errorsComplete daily concrete production reports and monthly reconciliationsProcess new customer credit applicationsSubcontractor AdministrationPrepare and mail monthly subcontractor payments with lien waiversPost subcontractor payments to the StateReport on gross tax receipts to the Department of RevenueAdditional ResponsibilitiesAssist with weekly staff lunchesPerform intercompany account reconciliations, process related entries, and prepare and cut checksAssist with payroll data entry during peak seasonsAssist with file archiving and setup of new annual filesProvide backup support for other administrative and accounting tasks as assignedQualifications / ExperienceAble to meet deadlines while working effectively in a fast-paced, friendly office environment. Strong attention to detail and organizational skills. Commitment to continuous learning and the ability to provide and receive feedback. Experience in Accounts Payable and Accounts Receivable preferred. Proficiency in Microsoft Office; ability to learn new accounting systems. Commitment to working in a team environment and the ability to maintain confidentiality.Compensation will be based on work experience and education.