Duties: Job Summary:The AP Specialist will be responsible for properly processing Accounts Payable and various GL functions. Possesses good communication skills to interact with internal & external customers. Have a professional disposition to handle challenging questions and solving problems. Continuously strive to learn and have a thorough knowledge of Carle's systems. Show attention to detail. Understand Accounts Payable policies and procedures. Essential Functions:-Input information into computer, analyze output and make corrections.-Monitor internal controls by getting proper authorizations, review of approval limits, propriety of disbursement, and appropriate information collected for governmental reporting.-Process bank transactions including voids, stop payments and reconciliations.-Maintain documentation in an orderly fashion which includes invoices, outstanding checks, month end AP reports, journal entries, and canceled checks.-Prepare reconciliations keeping accounts up to date.-Assist internal and external customers with information. Must know how all systems interrelate to accomplish this function.-Confirms, reconciles vendor statements and pays all appropriately approved expenditures in a timely fashion. Communicates any vendor issues to direct Manager.-Verify expenditures to ensure Carle is regulatory and compliant.-Backup for AP check processing.-Perform checks and balances - audit and verify data entered into AP system.-Understanding excel to maintain formulas and changes to spreadsheets.-Uploading excel spreadsheet into the AP & GL systems.-Maintain cross-training and backup support for AP functions.-Backup support to Accounts Payable Manager.-Assist with other accounting and AP tasks as assigned.

Skills: Required Skills & Experience: -Five (5) years of prior Accounts Payable experience. -Prior experience on major computer and regulatory reporting systems. -Strong Microsoft office skills - detailed knowledge of Excel. -Ability to maintain a high degree of accuracy, meet deadlines and maintain confidentiality. -Excellent communication and interpersonal skills. -Be a Team player. -Take ownership and continuously strive to know all the ins and outs of the position. -Quick learner - learn from mistakes. -Ability to follow through to completion on assigned tasks. -Strong computer skills. Preferred Skills & Experience: -Prior Carle experience a plus.

Education: Required Education: -No required education. Preferred Education: -N/A Required Certifications & Licensure: -N/A Preferred Certifications & Licensure: -N/A

Schedule Notes: M-F: 8am-4:30pm
Required Skills: REGULATORY REPORTING,EXCEL,ACCOUNTING,TEAM PLAYER,MICROSOFT OFFICE,
Additional Skills: INVOICES,MAINTAIN DOCUMENTATION,STOP PAYMENTS,RECONCILIATIONS,ACCOUNTS PAYABLE,INTERNAL CONTROLS,AUDIT,GL,CHECK PROCESSING,OTHER ACCOUNTING,DISBURSEMENT,

Minimum Degree Required: Completed High School (Diploma or GED)
Hours Per Day: 8.00
Hours Per Week: 40.00
Languages: English( Speak, Read, Write )
Department: Accounting CFH : 19-10900
Job Category: Non-Clinical