Position Overview

This position is part of the Finance and Accounting department of the A Head for Profits (AHFP) ownership group. This position is responsible for accurately recording accounts receivable and accounts payable data, collecting payments due to the company, and performing cash disbursements. This position will report to the Controller but will have accountability to ownership, operational partners, and other key executive positions.

General Duties/Responsibilities

• Record A/R invoices sourced from various AHFP platforms in QuickBooks and billing while ensuring transactions are processed promptly, accurately, and completely
• Assist with A/R collections
• Update and maintain customer accounts with collections activity notes and correct contact, tax, and other information
• Receive payments through various methods, including check, debit/credit, and ACH
• Deposit cash and checks at the bank if the check scanner is not available
• Communicate with contractors and Operations/Management to obtain missing invoices and invoice details necessary for accounting records
• Collaborate with the local leadership team to identify and correct issues with compliance or processing
• Respond promptly to customer inquiries and provide customers with requested documents such as payment authorization forms, W-9s, and COIs
• Issue cash disbursements by check and vendor payment portals
• Generate contractor payment reports and disburse payments weekly by direct deposit and check
• Update and maintain vendor accounts with correct contact, W-9, and other information
• Attend and participate in recurring accounting department meetings
• Properly route incoming phone calls and mailed correspondence to the appropriate departments
• Manage assigned email and respond promptly to internal and external messages
• Update and maintain accounting department records in Google Drive
• Re-prioritize daily and weekly tasks as needed due to our fast-paced environment
• Communicate daily or more often between staff and accounting team leadership to help keep the entire department as up-to-date as possible
• Other duties as assigned by the Controller and other key executive personnel that may apply to any of the entities

Requirements:

• Customer service
  
• Professional telephone etiquette
  
• Superb written and verbal communication skills.
  
• Strong time-management skills and multitasking ability.
  
• High school diploma
  
• Proven experience in another relevant administrative role.
  
• Working knowledge of office equipment.
  
• Proficient in Microsoft Office (Word, Excel, Outlook) with the aptitude to learn new software and systems.
  
• Experience with Google Suite
  
• Acute attention to detail.
  
• Bilingual, fluent in English and Spanish
  

This is an in-office position reporting to our Lombard location (1001 N Lombard Rd, Lombard, IL 60148), with a typical schedule of Monday - Friday 7:30 am - 4:30 pm.

Benefits:

A benefits package valued at more than $10k*. This includes a 401(k) plan with company matching, medical coverage plans customized to suit your needs, and a commitment to work/life balance through our paid time off (PTO) programs, paid company holidays
Eligibility for health, dental, and vision coverage subject to a 60-day waiting period.
Stuever & Sons pays a portion of the employee's monthly medical insurance premium to offset the cost of their plan
Free telemedicine through First Stop Health is provided to employees and their immediate family members who enroll in health benefits
Bi-annual performance reviews with pay increases

Starting Salary: