Accounting & Payroll Specialist

Schedule: Monday through Friday, 7:30 AM to 4:30 PM (Some flexibility during payroll and compliance deadlines) Compensation: $50,000-$70,000 annually, based on experience, qualifications, and demonstrated payroll and accounting proficiency

About Crystal Heating & Cooling

Since 1965, Crystal Heating & Cooling has been a trusted leader in HVAC services across the Greater St. Louis area and SEMO. Known for integrity, reliability, and long-term customer relationships, we are committed to delivering exceptional service while investing in the people who support our success.

As an employee-owned company (ESOP), we believe shared success matters. Every team member plays a meaningful role, and ownership is not just a benefit; it is part of our culture.

Mission: Delivering superior quality service with integrity and dedication to lasting relationships.

Vision: Setting the standard as a trusted HVAC partner through reliability, communication, and trust.

Values: Employee ownership, accountability, and aligned success for our customers, people, and company

Why Work With Us

• Competitive salary of $50,000-$70,000, based on experience
• 100% employer-paid health, dental, and vision insurance for employees
• Family health insurance is available with a pre-tax deduction
• Employee Stock Ownership Plan (ESOP), similar to a retirement plan
• 10-25 days of paid time off, based on tenure
• 7 paid holidays
• On-the-job training and long-term career stability
• Annual employee appreciation and family events

The Opportunity

We are seeking an Accounting & Payroll Specialist to support payroll processing, human resources administration, and general accounting functions. This role is critical to ensuring payroll accuracy, compliance with labor regulations, and strong internal controls across the organization.

This position is ideal for someone with at least three years of experience in payroll, accounting, or HR administration who is comfortable working in a construction, service-based, or union environment. You will work closely with the Accounting Director and serve as a key internal resource supporting both people and processes.

What You'll Do

• Process weekly payroll, including importing timesheets and maintaining PTO balances
• Generate certified payroll reports and submit prevailing wage reports
• Prepare and submit union fringe benefit and related compliance reports
• Support onboarding, terminations, employee advances, and workforce documentation
• Maintain accurate and confidential employee records and files
• Handle unemployment notices, disability claims, garnishments, and related correspondence
• Assist with employee injury, liability, and auto insurance claims
• Support safety management initiatives and compliance efforts
• Track and renew licenses, bonds, and certifications
• Assist with general ledger reconciliations and accounting support
• Provide backup support for the accounting director as needed
• Assist with audits, financial statement preparation, and asset tracking

What You Bring

• Minimum of 3 years of experience in payroll, accounting, or human resources administration
• Experience in construction, service, or union environment strongly preferred
• Working knowledge of payroll systems, HRIS platforms, and timekeeping systems
• Accounting software experience (QuickBooks preferred)
• Strong Excel skills with a high level of accuracy and attention to detail
• Knowledge of basic federal and state employment laws
• Strong organizational, communication, and time management skills
• Ability to handle confidential information with discretion
• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience

If you are a detail-oriented professional who values accuracy, accountability, and teamwork, this is an opportunity to build a long-term career with a company that truly invests in its people.

Apply today and discover why Crystal Heating & Cooling continues to set the standard for HVAC excellence.