Position Type: Secretarial/Clerical/Accounts PayableDate Posted: 4/7/2025Location: Hayden School DistrictDate Available: 05/05/2025Accounts Payable/Payroll Specialist Primary Purpose: Under the direct supervision of the Finance Director, to assist in the administration of the school district's accounts payable and payroll functions, ensuring the accuracy of invoices to be paid, and the timely payment of school district expenses, maintaining accurate account balances, in conformance with school district policies and practices as well as applicable laws and regulations. Administer the school district's payroll function, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines. Accounts Payable:Assists in administering the school district's accounts payable function, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date. Researches discrepancies regarding the accuracy of invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile. Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable. Reconciles accounts payable invoice batches, and processes payment checks or wire payments as directed. Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements. Maintains accounts payable records for accurate and up-to-date filing and recordkeeping. Composes correspondence to clients as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc. Payroll: Process employee paychecks, including salaries, overtime, bonuses, and deductions Ensure compliance with payroll regulations Provide payroll support to employees Review timekeeping and attendance records Prepare payroll reports Maintain payroll records and documentation Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Uses calculating devices. Knowledge, Skills and Abilities Knowledge of accounting and bookkeeping principles. Organizational and time management skills. Ability to report work orally or in writing to supervisor as required. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel). Ability to problem-solve job-related issues. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding school district financial and other information. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Physical and Mental Demands, Work Hazards Works in standard office building environments. *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, and bookkeeping and record keeping. Some successful bookkeeping or accounting experience preferred. FLSA Status: Non-exempt