We are looking for an organized and detail-oriented Accounting Assistant to join our team in Mount Prospect, Illinois. This is a Contract-to-Permanent position where you will play a key role in supporting various administrative, billing, and accounting functions. Your contributions will help ensure smooth day-to-day operations and accurate financial processes.

Responsibilities:
• Manage incoming calls and route them to the appropriate departments or individuals.
• Maintain office inventory by ordering supplies and keeping track of stock levels.
• Sort and organize mail, digitize documents, and assist with year-end archival tasks.
• Prepare and send samples through carriers such as FedEx as needed.
• Participate in internal training sessions and webinars to enhance skills and knowledge.
• Apply cash payments to accounts using accounting software and resolve discrepancies in invoices.
• Send out accounts receivable statements and reconcile invoices against payments.
• Complete vendor onboarding forms, including credit applications and W-9s, ensuring accuracy.
• Assist in the preparation of accounts payable batches, including printing and mailing checks.
• Monitor department inboxes and handle data entry tasks such as billing in foreign currency and updating commodities in relevant systems.• Proven experience in Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Proficiency in using accounting software such as QuickBooks.
• Strong skills in bank reconciliations and resolving discrepancies.
• Ability to efficiently code invoices and ensure accurate documentation.
• Excellent organizational skills to manage multiple tasks and deadlines.
• Effective communication skills for interacting with vendors, clients, and team members.
• Familiarity with wire transfer initiation processes under supervision.
• Experience in managing office inventory and administrative support tasks.