Job Responsibilities

Accounts Payable:

• Compile, review, and sort invoices, purchase orders, receiving documents, and check requests to ensure accuracy and completeness prior to processing.
• Perform high-volume data entry of vendor invoices into the accounting system with a strong focus on accuracy and timeliness.
• Audit invoices against purchase orders and receiving documentation to verify pricing, quantities, and terms; proactively research and resolve discrepancies with vendors and internal departments.
• Prepare and process weekly and/or bi-weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements, investigate outstanding balances, and respond to vendor inquiries in a professional and timely manner.
• Maintain organized and up-to-date accounts payable files, including electronic and hard copy records, ensuring compliance with company policies and audit requirements.
• Generate, print, and review accounts payable aging and other related reports for management review.

Accounts Receivable:

• Prepare and issue customer invoices accurately and in accordance with contractual terms.
• Enter and manage invoices through various customer web portals to ensure timely submission and payment processing.
• Research and reconcile freight bills, verifying charges and resolving discrepancies with carriers and customers as needed.
• Process and post customer payments, including credit card transactions, ACH payments, and checks.
• Monitor accounts receivable aging, follow up on past-due balances, and communicate with customers regarding outstanding invoices.

General Accounting & Administrative Support:

• Assist with monthly, quarterly, and year-end closing activities, including account reconciliations and reporting support.
• Support special projects and cross-functional initiatives as assigned by management.
• Provide backup support for the company switchboard during lunch periods and scheduled breaks on a rotating basis, ensuring professional handling of incoming calls and inquiries.
• Maintain confidentiality of financial information and adhere to company policies and internal controls at all times.