Accounting Operations SpecialistWe're hiring an Accounting Operations Specialist to own the day-to-day processing that keeps our finance operations accurate and moving. You'll support AP (including manufacturing and inventory), AR invoicing/cash application, and corporate card/expense coding and reconciliations. This role is critical to a fast, clean month-end close and well-maintained subledgers.Onboarding & handoff (hands-on learning)You'll receive a structured handoff (workflows, checklists, common exceptions, and key context) from the current team member in the role, who is transitioning due to an out-of-state move. Support will remain available during the transition to help you ramp quickly and confidently.What you'll doAccounts Payable (AP)Process vendor invoices: intake, 2/3-way match where applicable (manufacturing inventory/raw materials), and accurate GL coding in NetSuitePrepare weekly payment runs for Director of Finance review/approvalMaintain vendor records, resolve vendor inquiries, and maintain approvals/backup/audit trailSupport AP controls and documentation to ensure clean close support and audit readinessAccounts Receivable (AR)Create and send customer invoices based on capital shipments, service contracts, and consumable/parts ordersApply customer payments (checks/ACH/wires) and keep the AR subledger cleanPartner with an associate on statements and basic collections follow-up (as needed)Corporate Cards & Expenses (Bill Spend & Expense / Divvy)Review and code corporate card and employee expense activity; ensure policy compliance and clean support for month-endReconcile corporate card statements to the general ledger monthlyOwn coding accuracy and reconciliation quality; an associate supports receipt follow-up and card administrationPayroll & general accounting supportPrepare/review basic payroll inputs for Paylocity (hours, bonuses, basic changes) for Director of Finance review/finalizationAssist with straightforward reconciliations (AP/AR aging tie-outs, card/vendor balances)Handle sensitive financial/payroll-related data with confidentiality and strong internal controlsMonth-end support & process improvementHelp document and improve AP/AR/expense workflows and checklists as we scale operationsIdentify recurring issues (coding, matching, missing receipts, portal friction) and propose practical fixesWhat success looks like (first 90180 days)AP is accurate and on-time; vendor issues are resolved quicklyInvoices go out on schedule; cash is applied cleanly; AR aging stays currentCard/expense activity is coded correctly with strong receipt compliance; reconciliations are close-readyMonth-end moves faster with fewer clean-up items and cleaner subledger tie-outsYou improve at least 12 workflows/checklists that reduce rework and strengthen controlsWhat we're looking forMust-haves2+ years in AP, AR, and/or accounting operations (high-volume processing preferred)Strong grasp of invoices, credits, statements, aging reports, and basic reconciliationsExperience with an ERP/accounting system (NetSuite a plus, not required)Solid Excel skills (sorting, filters, basic formulas; XLOOKUP/VLOOKUP a plus)High attention to detail; able to handle steady transaction volume with accuracyClear, professional communication with vendors, customers, and internal teamsNice-to-havesNetSuite, Paylocity, and/or Bill Spend & Expense (Divvy) experienceManufacturing or distribution (inventory/receiving/PO matching)Experience supporting corporate card/expense programs and policy complianceAssociate's or bachelor's degree in Accounting, Finance, or related fieldWhy you'll like working hereHigh-visibility role with real impact on cash flow and month-end close qualitySupportive culture and hands-on coaching from the Director of FinanceOpportunity to grow in AP/AR, expenses, reconciliations, and ERP skills as the company scalesStable, mission-driven company serving hospitals, perfusionists, and patientsWhat We OfferCompetitive CompensationA fair salary commensurate with experience and qualifications.Comprehensive BenefitsHealth, dental, and vision insurance.Retirement savings plan with company contribution.Dynamic Work EnvironmentA supportive team culture that values innovation, improvement, and empowerment.Work-Life BalancePaid time off, including vacation days and holidays.Fun and Engaging CultureWe believe in working hard and celebrating our successes together, fostering a sense of camaraderie and enjoyment in our work.Why Join?At CardioQuip, we are dedicated to empowering people towards better healthcare. As a leading company in the medical device industry, we design and manufacture advanced cardiovascular devices that make a real difference in patients' lives. Our humble beginnings started with just two founders in a small office, and we've grown into a dynamic team that values every member's contribution. We believe in fostering an environment where our team is empowered, customer-focused, and continually striving for improvementall while having fun along the way.