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Accounting Specialist

In North Dakota United States

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Accounting Specialist   

JOB TITLE:

Accounting Specialist

JOB TYPE:

Full-time

JOB LOCATION:

Fargo North Dakota United States

JOB DESCRIPTION:

    JobID: 5807

    Position Type:
    Business Services/Accounting
    Date Posted:
    2/2/2024
    Location:
    District Office
    Closing Date:
    02/12/2024

    Job Type
    Full time 12 Months

    Benefits Eligibility
    Benefits Eligible

    Schedule
    Monday through Friday

    Salary Range
    Group 9 from $25.
    26 to $30.
    93 per hour

    Position Purpose: Under the direction of the Director of Accounting, the Accounting Specialist supports all financial functions of the Accounting Department.

    1.
    Essential Duties and Responsibilities:

    • Reviews accounts payable check/EFT batched invoices for proper coding prior to payment.
    • Reviews the accounts payable check file and uploads direct deposit files to the bank.
    • Works with Accounts Payable and building admin staff to correct any discrepancies with coding or descriptions as well as missing grant project codes.
    • Processes checks for the weekly Accounts Payable Check run.
    • Provides back up support for accounts payable invoice receiving.
    • Prepares the JP Morgan credit card upload file and imports into the IV financial system for all credit card transactions.
    • Reviews general ledger coding for the JP Morgan file for accuracy investigating and works with building and department admins to correct any discrepancies.
    • Reviews coding and enters monthly ACH payments such as monthly benefit premiums and claims for health, dental, vision, life, ltd to ensure payment from the bank ties to reconciled amounts.
    • Works with building and department admin to gather data and prepares sales tax returns.
    • Manages the purchasing card program issuing new credit cards, closing cards for termed employees, and adjusting limits under direction by the Director of Accounting.
    • Provides training to new card holders on how to allocate credit card transactions to ensure proper coding.
    • Provides back up support for Accounts Receivable invoicing.
    • Monitor and prepare indemnity bonds for vendors who have stale dated checks and file annual unclaimed property report for any uncashed checks.

    2.
    Financial Reporting & Budget Assistance:
    • Maintains a thorough understanding of the accounting general ledger account structure and all business, accounting, and financial policies of the district to ensure compliance with state and federal guidelines.
    • Responsible for the general ledger fund 60: Student Activities, fund 61 fundraising and fund 70 trust and agency and monitors for proper use of funds and balances.
    • Supports school admin assistants regarding ledger transactions and budget inquiries for all funds.
    • Assist bookkeepers and administrative assistants with the use of accounting software systems for the purpose of ensuring compliance with State, County and District guidelines.
    • Provides regular training to school admin assistants regarding accounting processes and inquiries.
    • Assists in the completion of the student activities budget working with the student activities administrators to provide training and support on the IV financial system.
    • Collaborates with the Student Activities department to pull data to put together the co-curricular salaries/benefits budget.
    • Reviews and processes all district journal entries as requested for review by the District Accountant.
    • Research discrepancies of financial information and/or documentation for the purpose of reaching resolution, ensuring accuracy, and adhering to procedures.
    • Ensures required supporting documentation is provided for all financial transactions processed.
    • Assists in the annual audit process with inquiries and preparing supporting documents as requested.

    3.
    Banking:
    • Responsible for district banking, monitors all districts account bank accounts for financial transactions to ensure entry is made into the financial system.
    • Enters monthly ACH deposits such as monthly foundation aid, tuition, tax payments, food payments, theater mania, activities square transactions, Benevity donations, and stripe Trollwood payments.
    • Enters bank investment sweep transfers and NSF transactions in the finance system.
    • Designated as the School Pay expert and is the liaison between the School Pay vendor and building admins and provides training to new school admins.
    • Maintains the district online school fees for new products, imports daily deposit financial transactions into the accounting system.
    • Processes daily school and district deposits and cash receipts in a timely manner and records receipts in A/R module of accounting system.

    4.
    Payroll & Benefit Responsibilities:
    • Reviews and approves the payroll ACH direct deposit files.
    • Reviews payroll liability vouchers for accuracy, processes the non-check batches and prints checks.
    • Reconcile general ledger balance sheet accounts for all payroll liability accounts monthly.
    • Works with the Human Capital and Payroll Processing teams to work thru complex transactions that affect the general ledger to ensure proper processing and liability accounts are tied out.

    Other Duties may be assigned.
    The incumbent takes initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands.

    All employees must comply with department and institution procedures and policies, Fargo Public School policies and procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.


    Minimum Qualifications:
    • High school diploma or GED
    • Associate Degree in Accounting
    • Three years of relevant accounting experience
    • High Proficiency in Microsoft Office Suite
    • Strong organizational skills and attention to detail

    Preferred Qualifications:
    • Bachelors degree in accounting, Finance, or similar field
    • Public Accounting or School Experience
    • Ability to use software to develop spreadsheet, perform data analysis and Excel pivot tables.
    • Strong analytical and research skills
    • Ability to interpret data and identify discrepancies.
    • Ability to communicate effectively with a variety of audiences.
    • Strong time management skills with ability to meet deadlines.

    Why Fargo, North Dakota?
    Abundant housing with neighborhoods to fit every lifestyle, visit Live Fargo
    Fargo ranked 10th best city for New Grads
    Find out why Fargo is North of Normal

    Application Procedures
    All applications for open Fargo Public Schools positions must be made via www.
    applitrack.
    com/fargo/onlineapp.
    Paper submissions will not be accepted.
    Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
    Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference 4) Complete transcripts for each degree from the institutions conferring the degrees.
    In addition, Teacher Applicants will need to attach: Current teaching license.


    Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214.
    Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.


    For more information or questions please call 701-446-1000 or email humanresources@fargo.
    k12.
    nd.
    us.


    The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities.
    The District prohibits discrimination and harassment based on an individuals race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.

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    Print Version

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

30.93 per year

SNAPRECRUIT ID:

S-1707362701-17929b9184d13dcad3160a96801e5c4d

LOCATION:

North Dakota United States

CITY:

Fargo

Job Origin:

jpick2

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Aug 19, 2017 9am-6pm
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    JobID: 5807

    Position Type:
    Business Services/Accounting
    Date Posted:
    2/2/2024
    Location:
    District Office
    Closing Date:
    02/12/2024

    Job Type
    Full time 12 Months

    Benefits Eligibility
    Benefits Eligible

    Schedule
    Monday through Friday

    Salary Range
    Group 9 from $25.26 to $30.93 per hour

    Position Purpose: Under the direction of the Director of Accounting, the Accounting Specialist supports all financial functions of the Accounting Department.

    1. Essential Duties and Responsibilities:

    • Reviews accounts payable check/EFT batched invoices for proper coding prior to payment.
    • Reviews the accounts payable check file and uploads direct deposit files to the bank.
    • Works with Accounts Payable and building admin staff to correct any discrepancies with coding or descriptions as well as missing grant project codes.
    • Processes checks for the weekly Accounts Payable Check run.
    • Provides back up support for accounts payable invoice receiving.
    • Prepares the JP Morgan credit card upload file and imports into the IV financial system for all credit card transactions.
    • Reviews general ledger coding for the JP Morgan file for accuracy investigating and works with building and department admins to correct any discrepancies.
    • Reviews coding and enters monthly ACH payments such as monthly benefit premiums and claims for health, dental, vision, life, ltd to ensure payment from the bank ties to reconciled amounts.
    • Works with building and department admin to gather data and prepares sales tax returns.
    • Manages the purchasing card program issuing new credit cards, closing cards for termed employees, and adjusting limits under direction by the Director of Accounting.
    • Provides training to new card holders on how to allocate credit card transactions to ensure proper coding.
    • Provides back up support for Accounts Receivable invoicing.
    • Monitor and prepare indemnity bonds for vendors who have stale dated checks and file annual unclaimed property report for any uncashed checks.

    2. Financial Reporting & Budget Assistance:
    • Maintains a thorough understanding of the accounting general ledger account structure and all business, accounting, and financial policies of the district to ensure compliance with state and federal guidelines.
    • Responsible for the general ledger fund 60: Student Activities, fund 61 fundraising and fund 70 trust and agency and monitors for proper use of funds and balances.
    • Supports school admin assistants regarding ledger transactions and budget inquiries for all funds.
    • Assist bookkeepers and administrative assistants with the use of accounting software systems for the purpose of ensuring compliance with State, County and District guidelines.
    • Provides regular training to school admin assistants regarding accounting processes and inquiries.
    • Assists in the completion of the student activities budget working with the student activities administrators to provide training and support on the IV financial system.
    • Collaborates with the Student Activities department to pull data to put together the co-curricular salaries/benefits budget.
    • Reviews and processes all district journal entries as requested for review by the District Accountant.
    • Research discrepancies of financial information and/or documentation for the purpose of reaching resolution, ensuring accuracy, and adhering to procedures.
    • Ensures required supporting documentation is provided for all financial transactions processed.
    • Assists in the annual audit process with inquiries and preparing supporting documents as requested.

    3. Banking:
    • Responsible for district banking, monitors all districts account bank accounts for financial transactions to ensure entry is made into the financial system.
    • Enters monthly ACH deposits such as monthly foundation aid, tuition, tax payments, food payments, theater mania, activities square transactions, Benevity donations, and stripe Trollwood payments.
    • Enters bank investment sweep transfers and NSF transactions in the finance system.
    • Designated as the School Pay expert and is the liaison between the School Pay vendor and building admins and provides training to new school admins.
    • Maintains the district online school fees for new products, imports daily deposit financial transactions into the accounting system.
    • Processes daily school and district deposits and cash receipts in a timely manner and records receipts in A/R module of accounting system.

    4. Payroll & Benefit Responsibilities:
    • Reviews and approves the payroll ACH direct deposit files.
    • Reviews payroll liability vouchers for accuracy, processes the non-check batches and prints checks.
    • Reconcile general ledger balance sheet accounts for all payroll liability accounts monthly.
    • Works with the Human Capital and Payroll Processing teams to work thru complex transactions that affect the general ledger to ensure proper processing and liability accounts are tied out.
    Other Duties may be assigned. The incumbent takes initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands.
    All employees must comply with department and institution procedures and policies, Fargo Public School policies and procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.

    Minimum Qualifications:
    • High school diploma or GED
    • Associate Degree in Accounting
    • Three years of relevant accounting experience
    • High Proficiency in Microsoft Office Suite
    • Strong organizational skills and attention to detail

    Preferred Qualifications:
    • Bachelors degree in accounting, Finance, or similar field
    • Public Accounting or School Experience
    • Ability to use software to develop spreadsheet, perform data analysis and Excel pivot tables.
    • Strong analytical and research skills
    • Ability to interpret data and identify discrepancies.
    • Ability to communicate effectively with a variety of audiences.
    • Strong time management skills with ability to meet deadlines.

    Why Fargo, North Dakota?
    Abundant housing with neighborhoods to fit every lifestyle, visit Live Fargo
    Fargo ranked 10th best city for New Grads
    Find out why Fargo is North of Normal

    Application Procedures
    All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties. Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference 4) Complete transcripts for each degree from the institutions conferring the degrees. In addition, Teacher Applicants will need to attach: Current teaching license.

    Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

    For more information or questions please call 701-446-1000 or email humanresources@fargo.k12.nd.us.


    The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individuals race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.

    Email To A Friend
    Print Version

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