The Accounting & Payroll Specialist will serve as an integral member of the finance team responsible for supporting certified payroll reporting, end-to-end processing of payroll, accounts payable (AP), and accounts receivable (AR), while maintaining the integrity of the general ledger. This role requires high flexibility to shift between technical payroll compliance, AIA contracting invoicing and general accounting support. This person will have the ability to grow with a fast-paced, dynamic, and well-known electrical contractor Specific Duties and Responsibilities Certified Payroll Reporting Submit weekly certified payroll reports (CPRs), using Form WH-347 or a state-specific equivalent, even for weeks when no work is performed. Export payroll data from Coins ERP system and upload it into LCP Tracker. Compliance Validation: Resolve "red flag" alerts from the LCP’s 50+ built-in validation checks, which identify mathematical errors, insufficient wage rates, or wrong classifications before submission. Ensure every worker is paid at or above the local prevailing wage for their specific work classification (e.g., journeyman electrician vs. foreman electrician) as determined by the Department of Labor. Track and report on specific workforce initiatives, such as local hire residency, gender, ethnicity, and apprentice-to-journeyman ratios. Supporting Full-Cycle Payroll Administration Support weekly payroll, ensuring accurate calculation of wages, overtime, and deductions. Assist with review and remittance of federal, state, and local taxes, including year-end W-2 and 1099 filings. Administer benefit-related transactions such as 401(k) contributions, health insurance premiums, and wage garnishments. Accounts Receivable & Payable Process vendor invoices, verify authorizations, and prepare checks for mailing. Generate customer invoices, monitor collections, and process cash receipts and bank deposits. Manage recurring payments and maintain accurate vendor W-9 records. General Ledger & Reconciliation As needed, prepare balance sheet reconciliations at month-end. Identify and resolve discrepancies in financial and accounting controls. Act as a backup for other accounting functions such as business licensing, filing local business privilege taxes, accruing sales & use tax. Qualifications Experience: 2–5 years of experience in payroll, union benefits, contracting business, or related invoicing is preferred. Technical Skills Proficiency in accounting software (e.g., QuickBooks, Workday, ADP). Advanced Microsoft Excel skills for data analysis and reporting. Familiarity with an ERP+ accounting system is a plus. Critical Success Factors Attention to Detail: Absolute accuracy in data entry and fiscal recording to prevent tax penalties. Adaptability: Ability to pivot quickly between disparate tasks in a fast-paced, multi-deadline environment. Confidentiality: Maintaining strict discretion regarding sensitive employee and financial information. #J-18808-Ljbffr