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Position Overview

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The Illinois Office of Comptroller is seeking applicants for the position of Accounting Specialist for Obligations.

The Comptroller is the chief fiscal control officer for Illinois government, charged by the Constitution with maintaining the states central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a fiscal watchdog to ensure that all state payments meet the requirements of the law. The Comptrollers office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptrollers website and has led the process of updating the states payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the states financial information available to all.

MAJOR FUNCTION: Under general supervision of the Public Service Administrator of the Obligations Unit, pre-audits contract/lease documents as well as amendments to these obligations to ensure conformity to statutory requirements and Comptroller's rules and regulations.

Job Responsibilities

• Pre-audits purchase orders (POs) from agency on-line entry by examining the legal portion of the PO document to determine conformity with statutory requirements and Comptrollers rules and regulations.
• Processes POs on State Accounting System; approves and runs POs from State Accounting System which have passed legal pre-audit; holds documents which have not passed pre-audit, lists reasons for hold; deletes the PO if corrective action is not taken and returns original PO to agency.
• Responds to telephone inquiries; researches and assists the supervisor and agencies in the resolution of PO problems.
• Performs other related duties as required or assigned which are reasonably within the scope of duties defined above and to ensure maximum compliance within the Obligations Unit.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of two (2) years of college and one (1) year of technical accounting experience or four (4) years of related clerical bookkeeping experience.

Preferred Qualifications

• Prefers a minimum two (2) years working knowledge of accounting techniques and procedures.
• Prefers two (2) years of experience analyzing routine accounting records and documents.

Knowledge, Skills, and Abilities

• Requires extensive knowledge of office methods and procedures.
• Requires ability to use mainframe and microcomputer-based programs.
• Requires ability to apply established accounting methods and procedures.
• Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Requires ability to use analytical and fact-finding techniques.
• Requires ability to follow written and oral instruction of moderate complexity.
• Requires good written and oral communication skills.
• Requires ability to maintain satisfactory working relationships with other employees and general public.
• Requires ability to sit for extended periods and complete tasks requiring repetitive hand movement and long periods of screen time.

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded up to 14 paid state holidays, prorated based on start date.

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested a reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.

NOTE: This position does not require a current grade from Central Management Services.