Position Summary

The Accounts Payable Analyst is responsible for supporting the company’s financial operations through accurate and timely processing of vendor invoices, payments, and account reconciliations. This role goes beyond transactional tasks, focusing on problem-solving, process improvement, and ensuring consistency across accounts payable activities.

The position plays a key role in maintaining strong vendor relationships, supporting internal teams, and ensuring financial data integrity. While not a supervisory role, it requires a high level of ownership, accountability, and the ability to operate independently within established processes.

Position Overview

As the company continues to grow, this role serves as a critical contributor to the efficiency and scalability of the Accounts Payable function. The Accounts Payable Analyst is responsible for executing daily AP operations while identifying opportunities to improve workflows, strengthen controls, and enhance visibility into spending and liabilities.

This position works closely with the Accounting team and other departments to resolve discrepancies, support job costing accuracy, and ensure timely payment processing. The role bridges day-to-day execution with a more analytical and process-driven approach, helping elevate the overall effectiveness of the AP function.

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business (preferred)
• 3–5+ years of accounts payable experience
• Experience in a shared services or high-volume environment is a plus

Responsibilities

• Review and process vendor invoices, ensuring accuracy, proper coding, and alignment with company policies and job costing requirements
• Manage full-cycle accounts payable functions, including weekly payment runs (check, ACH, and other methods)
• Investigate and resolve vendor inquiries, discrepancies, and escalations in a timely and professional manner
• Monitor accounts payable aging and support cash flow planning by coordinating payment timing and identifying potential issues
• Perform account reconciliations, including vendor statements and AP-related balance sheet accounts
• Collaborate with internal teams (Project Managers, Accounting, etc.) to ensure accurate and timely invoice processing
• Identify opportunities for process improvements and support system enhancements across platforms such as QuickBooks, UKG, and other ERP systems
• Maintain organized and accurate records to support audits, reporting, and internal controls
• Ensure compliance with company policies, procedures, and internal control standards

Requirements

• Strong knowledge of accounts payable processes, GAAP fundamentals, and internal controls
• Proficiency with ERP/accounting systems (e.g., QuickBooks, UKG, or similar platforms)
• Excellent communication, problem-solving, and organizational skills
• Ability to manage high-volume workloads while meeting deadlines and maintaining accuracy
• Intermediate to advanced Excel skills (VLOOKUPs, pivot tables, reconciliations)
• High attention to detail and strong commitment to accuracy