Accounts Payable and Receivable Specialist Apply
Salary: $20.10 - $22.97 HourlyLocation : Black River Falls, WIJob Type: Full TimeJob Number: 00331Department: Business Services - DHHSOpening Date: 02/16/2024POSITION SUMMARYUnder the supervision of the Fiscal and Clerical Services Manager the Accounts Payable and Receivable Specialist performs a variety of detailed accounting, fiscal and clerical duties for all units within Department of Health & Human Services (DHHS). Requires the ability to work independently, carry out job duties and responsibilities by utilizing independent judgment skills, multi-task and deliver high quality customer service to both internal and external employees and clients. Essential duties and responsibilities are to be carried out timely and accurately, in accordance with all audit guidelines, State/County/Federal contract and audit requirements, DHHS policies & procedures, and Jackson County ordinances and policiesESSENTIAL DUTIES AND RESPONSIBILITIES ACCOUNTS PAYABLEPrepares payment authorizations to include appropriate funding account(s), categories, and other required data as needed for approvalForwards invoices and other payment detail to respective DHHS staff for program compliance and quality assurance purposesEnsures compliance with payment and service authorization process by reviewing for accuracy; identifying, correcting, and documenting errors; and ensuring proper documentation is attached before processingReviews and links client, vendor and contract data found on financial documents into electronic system for all units within DHHSReviews and processes invoices for all departments within DHHSProcesses DHHS employee's mileage-meal-other reimbursementEnters all accounts payable data into electronic system weekly for all departments within DHHSEnsures accounts payable batches are posted weekly at DHHS and at County Clerk's office, communicating with County Clerk personnel as neededPartners with appropriate DHHS employees and managers, Courthouse personnel and vendors to ensure all invoices are paid accurately and in a timely mannerServes as agency's eWiSACWIS fiscal super-user, attending meetings as directedEnters Children & Families client and fiscal data into eWiSACWIS and other electronic systemsEnsures overpayments are resolved in a timely mannerPrepares and disseminates eWiSACWIS pre-payment report on a monthly basisEnsures invoices, pre-payment report data, and financial documents are complete and accurate, communicating potential errors or missing documentation as neededPrepares and enters foster care, kinship care, treatment foster home, and residential care center accounts payable data by releasing payment in eWiSACWIS and importing into electronic systemReconciles and ensures check numbers are returned to eWiSACWIS after accounts payable process is completedResearches and follows up on inquiries from vendors regarding late/missing paymentsOrganizes and files all documentation accuratelyACCOUNTS RECEIVABLEReceives all cash, checks, money orders, credit/debit card payments from clients, vendors, and County/State/Federal agencies for all departments within DHHS and verifies that they have been coded to appropriate funding account(s)Reviews weekly A/R log, communicates potential issues, and inputs account number(s) next to each transactionPartners with Fiscal Analyst and Contract Administrator regarding A/R log reconciliation processEnters all accounts receivable data into electronic system weekly for all departments within DHHSEnsures accounts receivable data is applied accurately to client billing statements and in accordance with Social Security guidelinesEnsures accounts receivable batches are posted weekly at DHHS and at County Treasurer's office, communicating with County Treasurer personnel as neededOrganizes and files all documentation accuratelyInspects all contents of front desk safe weekly to ensure accurate and timely deposits are conducted OTHER FISCAL and CLERICAL TASKSAssists independent and state auditors with departmental auditsTeach and train DHHS staff in regards to financial processesWrites checks for signature for all DHHS checkbooks based on policies and proceduresPrepares weekly deposits for all DHHS checkbooksConducts monthly reconciliation of Front Desk Petty CashAssists Fiscal and Clerical Services Manager during monthly reporting process by: querying specific accounts, copying necessary documentation, and preparing financial packetsSupports DHHS management and designees with financial and programmatic reports by querying requested information, making copies as needed, and other duties as assignedPrepares and reviews monthly voucher expense report(s) for the DHHS Oversight Committee meetingsCompletes process for voiding checksProcesses NSF transactionsCollaborates and partners with all DHHS managers and employees to gain necessary knowledge on programmatic and fiscal detailMaintains all vendor information including but not limited to: adding new vendors into electronic system; communicating with County Clerk's office; ensuring accurate vendor numbers, names and addresses are utilized Modifies accounts receivable and accounts payable transactions and produces adjusting journal entries for approvalAttends monthly Business Services staff meetings and other unit's staff meetings as assignedParticipates in regional monthly Financial Manager meetings, annual Wisconsin Human Services Financial Management Association conferences and other meetings and conferences as assignedAssists in preparing DHHS policies and proceduresMaintains various database and spreadsheet systems for tracking fiscal data and/or client and personnel dataPerforms general agency typing and word processingCreates forms, templates and other applicationsPerforms back-up duties and other dutieswithin unit as needed and assignedMay be required to perform duties within other units of DHHS depending on vacanciesEDUCATION AND EXPERIENCE REQUIREMENTSAssociate degree or equivalent experience in Business Administration, Accounting or related fieldTwo (2) years' experience in an accounting position KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM JOBKnowledge of Microsoft Office Suite programsKnowledge of agency programs and operationsKnowledge of policy and procedure related to general accounting functionsAbility to plan, organize, and prioritize workAbility to work with confidential materialAbility to multi-taskAbility to read and interpret documents, and laws in the English languageAbility to listen to and understand information and ideas in spoken and written format so individuals may effectively understand and convey communicationsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimalsAbility to compute rate, ratio, and percentAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram formInductive and deductive reasoning - ability to combine separate pieces of information, or specific answers to problems, to form general rules or conclusions; includes coming up with a logical explanation for why a series of seemingly unrelated events occur together and deciding if an answer makes senseBENEFIT SUMMARY:Health Insurance Employee Contribution 2024:Plan 1 - Quartz HMO: Premium Employee Share - 11% Family - $2,035.51/month $ 223.91/month Single - $ 892.96/month $ 98.23/month SHERIFF'S DEPUTIES UNION: Premium Employee Share - 12% Family - $2,035.51/month $ 244.26/month Single - $ 892.96/month $107.16/monthPlan 2 - Quartz HSA: Premium Employee Share Family - $1,813.21/month $163.19/month Single - $ 795.44/month $ 71.59/month SHERIFF'S DEPUTIES UNION: Premium Employee Share Family - $1,812.21/month $217.59/month Single - $ 795.44/month $ 95.45/monthVision - VSP 2024Family - $22.44Employee + 1 - $13.63Employee & Children - $13.92Single Plan - $7.66Dental Insurance 2024: Employee Share - 50% Premium Employee Share Family Plan - $75.99/month $38.00/monthSingle Plan - $26.67/month $13.34/month Life Insurance: County paid for employee equal to yearly salary. Additional coverage and coverage for spouse and dependents are available at additional cost. Deferred Compensation Plans: Two plans are available. Voluntary Accident/Cancer/Critical Illness Insurance: Employer will contribute $10 per month towards the plan.ID Protection State Retirement: Employer match 50% Sick Leave: 1 day per month - accumulating Vacation: General Employees: 10 days during years 1 & 2 to a maximum of 25 days after 21+ yearsManagers: 15 days per year during 1st - 6th years of service; to a maximum of 25 daysJail/Dispatch: 12 days during years 1-5 to a maximum of 25 days after 21+ years Holidays: Non-Law Enforcement: 9 specific and 1 floatingLaw Enforcement: 10 personal days in lieu of holidays This benefit summary is for informational purposes only. It is not intended as an implied contract of employment.01 Why have you chosen to apply for this position? Required Question
