We are passionate about our employees. We strive to create an environment that is stimulating and motivating and a culture that fosters mutual respect, teamwork, and career development. Come join the Keystone team so we can build your career together! In addition to competitive starting salaries, we offer a wide variety of competitive benefits, perks and programs that provide ouremployees the resources to pursue their goals, both at work and in their personal lives. Please visit our website at to learn more about Keystone Industries and career opportunities. Job Details Title: Accounts Payable (AP) Associate Schedule: 8:30 am - 5:00 pm, M-F, with some flexibility. Location: Gibbstown, NJ (08027) Salary Range: ~$ 24.00 -$26.00/hour based on experience and qualifications. Direct Reports: 0 Position Overview The Accounts Payable (AP) Associate is responsible for processing invoices, reconciling vendor statements, and ensuring timely and accurate payments. This role involves resolving discrepancies and collaborating with internal departments and external vendors. Strong attention to detail, problem-solving skills, and proficiency in accounting software are essential. Essential Job Functions Verify evidence of receipt or performance in the form of appropriately approved invoice copy, or other approved documentation before the vendor invoice is processed for payment Code expenses based on its nature, and identify proper financial dimensions (divisions, cost centers and purposes). Process invoices in ERP system once approved by applicable budget owner: verify vendor account number, accuracy of the address, review account transaction history, enter the invoices for payment Adhere to payment procedures and maximize discount opportunities. Process scheduled and one-off payments by appropriate method of payment (check, transfer, and credit card). Process Purchase order invoices using the three-way match process. Verify vendor accounts by reconciling monthly statements, enter new or update vendor data. Resolve bill discrepancies. Follow-up with and respond to vendor inquiries in a timely manner. Certificate of Insurance Maintenance – Maintain proof of insurance certification for contractors and customers, add, update and request renewals as needed including Hold Harmless agreements. Assist with vendor maintenance – Prepare vendor credit applications and maintain vendor permanent files. Disbursement of petty cash according to the Petty Cash Policy. Assist filing and with offsite document storage according to retention policies. Ad-hoc projects. May support Accounts Receivable (AR) and other general accounting functions as needed. Perform additional duties/tasks as needed or requested by management. Qualifications Minimum of 5 years of accounts payable experience. Strong communication and follow-up skills with a professional and detail-oriented approach to managing tasks, resolving discrepancies, and ensuring timely payments. Experience with Purchase order related invoicing. Good verbal and written communication skills. Good interpersonal skills. Excellent organizational and time management skills Strong attention to detail. Ability to maintain the strictest of confidentiality. Strong analytical, problem solving and decision-making skills. Proficiency in MS Office and familiar with computer accounting ERP systems. Demonstrates a sense of urgency and ability to meet deadlines. Ability to work independently or as a team member in a high-paced environment. Desired Skills Experience with Microsoft D365. Experience in Accounts Receivable. Education/Certifications Additional business school courses preferable, but not mandatory if previous experience is met. Safety Comply with all safety regulations; maintains a safe work environment at all times. Adhere to always wearing the proper PPE/Safety equipment. Understand and comply with all written safety, health, and environmental procedures. Attend all required scheduled Health, Safety and Environmental training sessions. Participate in required Health, Safety and Environmental initiatives and programs. Perform required administrative functions related to Health, Safety and Environmental functions such as completing forms, checklists, and log sheets. Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical Demands: Employee is required to walk; stand; sit; use hands and fingers to manipulate objects, tools, or controls; reach with hands and arms to operate a computer and other office equipment, and occasionally lift/move up to 25 lbs. Minimal need to balance, stoop, bend, kneel or climb. Work Environment: This position is located in an office setting, within a manufacturing facility. Noise intensity level: quiet to low. Employees may occasionally need to enter manufacturing or lab areas, which may include exposure to moderate noise, moving equipment, and hazardous contaminants. When entering these areas, employees must adhere to all applicable safety protocols, including Personal Protective Equipment (PPE) requirements. Occasional travel may be required for audits, inspections, external site visits, or industry conferences. Benefits and Perks Weekly Pay Flexible Spending Accounts (FSA) – Medical & Dependent Care or Health Savings Account (HSA) Options Company-Paid Life Insurance + Additional Voluntary Options 401(k) Retirement Plan with 3% Employer Contribution (after 1 year) Fitness Benefits - Onsite Gym (Headquarters) or Membership Reimbursement (other sites) Paid Time Off & Holidays to support work-life balance Employee Assistance Program (EAP) for confidential support Financial Wellness Resources Employee Discounts & Perks (Eagles games, concert tickets, etc.) Company Social Events & Team Activities Career Development Opportunities & Internal Growth Staffing Agency/Third-Party Recruiter Policy Keystone Industries partners only with approved recruiting agencies that have a current, signed agreement with our Human Resources department. Agencies may submit candidates only for positions they have been specifically requested to support by a Keystone recruiter. Unsolicited resumes or outreach that does not follow this process (including direct contact with hiring managers) will not be considered. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr