Rachel Miller with Robert Half is partnering with a non profit in the Capital Region on an Accounts Payable Clerk. This position plays a vital role in managing the financial health of our non-profit organization by ensuring all vendor payments and reimbursements are processed promptly and accurately. If you are organized, detail-oriented, and passionate about supporting a mission-driven organization, this could be the perfect role for you.

Responsibilities:

• Process and verify vendor invoices and employee expense reimbursements with accuracy.

• Match purchase orders to invoices, identifying and resolving any discrepancies in a timely manner.

• Accurately assign expense codes to ensure proper allocation across funds, grants, and departments.

• Prepare and execute weekly payment runs, including checks and electronic transfers.

• Maintain up-to-date and organized vendor files, ensuring compliance with necessary documentation requirements such as W-9 forms.

• Reconcile vendor statements and follow up on outstanding issues or credits to maintain smooth operations.

• Assist with month-end close activities, including preparing accounts payable accruals and generating relevant reports.

• Support audit preparation by providing required accounts payable documentation and schedules.

• Act as a point of contact for staff and vendors, addressing payment-related questions and resolving any issues effectively.

• A minimum of 1–3 years of accounts payable experience, with non-profit experience being a plus.
• Familiarity with fund accounting and grant tracking is highly desirable.
• Proficiency in accounting software such as QuickBooks, Sage Intacct, or similar platforms, along with strong Microsoft Excel skills.
• Exceptional attention to detail and accuracy in all financial tasks.
• Proven ability to handle multiple responsibilities and meet deadlines effectively.
• Strong communication and interpersonal skills to collaborate with team members and external vendors.
• High school diploma or equivalent is required, with an associate’s degree in accounting or a related field preferred.