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Accounts Payable Clerk

  • ... Posted on: Dec 01, 2024
  • ... Jobs on Cash
  • ... Green Cove Springs, Florida
  • ... Salary: Not Available
  • ... CTC

Accounts Payable Clerk   

Job Title :

Accounts Payable Clerk

Job Type :

CTC

Job Location :

Green Cove Springs Florida United States

Remote :

No

Jobcon Logo Job Description :

Job title: Accounts Payable Clerk

Work loaction: Green Cove Springs, FL

Job Type: C2C/Fulltime/W2

Job Details :
This position performs accounts payable functions, for the Finance Department, including issuing purchase orders, payment for services and goods, vendor database management, insurance verification and 1099 reporting.
ESSENTIAL JOB FUNCTIONS
Maintains vendor database.
Issues out annual 1099 reports.
Ensures that all payables have the required backup for processing and payment.
Maintains accounts payable files.
Receives telephone calls and provides assistance and information pertinent to the department.
Matches purchase orders with invoices in preparation for payment.
Processes all weekly and monthly payables after they have been approved for payment.
Provides list of processed checks to Financial Analyst so they can be keyed into the Bank's positive pay system.
Keys in all checks and processes same.
Stamps, initials, scans and files payment records.
Maintains vendor list and inputs vendor information into computer.
Obtains insurance information, W-9's, and workers compensation certificates from vendors and maintains all vendor files.
Assist Customer Service Representative by waiting on customers and posting payments when required.
May be required to return to work to assist with emergency management preparation response and/or recovery activities.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
Education and Experience:
High school diploma or equivalent, two (2) years of experience in accounts payable, or accounts receivable for a municipal government or private sector firm, or an equivalent combination of education and experience.
Licenses or Certifications:
Possession of a valid Class "E" Florida Drivers License and compliance with vehicle use policy requirements, Section 8.15(c) in the City's Personnel Manual.
Special Requirements:
None.
Knowledge, Skills and Abilities:
Knowledge of office operations and procedures.
Knowledge of governmental and City policies for processing bills.
Knowledge of business English, punctuation, grammar, and spelling.
Knowledge of departments record keeping and reporting requirements.
Knowledge of City departments and the services provided by each.
Knowledge of bookkeeping procedures.
Skill in Microsoft Office programs, Excel and Word
Knowledge of Financial Software Programs such as ADG
Ability to prepare reports and compose letters.
Ability to proofread typed and handwritten material.
Ability to pull and file alphabetical and numerical material rapidly and accurately.
Ability to make moderately complex arithmetical computations.
Ability to establish effective working relationships with employees, officials, outside vendors, and the general public.
Ability to effectively communicate orally and in writing.
PHYSICAL DEMANDS
The work is light and requires the ability to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Also requires the following physical abilities: balancing, climbing, crouching, feeling, manual dexterity, handling, hearing, kneeling, lifting, reaching, repetitive motion, speaking, standing, talking, visual acuity, and walking.
WORK ENVIRONMENT
Work is performed in an office environment.
Job Type: Full-time
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
Day shift
Work Location: In person

Jobcon Logo Position Details

Posted:

Dec 01, 2024

Employment:

CTC

Salary:

Not Available

Snaprecruit ID:

SD-CIE-ba7c5f7884218f8a1cdcc6fb686d33a34b59bd3b0e4d8d4da5efed61acf966d6

City:

Green Cove Springs

Job Origin:

CIEPAL_ORGANIC_FEED

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Job title: Accounts Payable Clerk

Work loaction: Green Cove Springs, FL

Job Type: C2C/Fulltime/W2

Job Details :
This position performs accounts payable functions, for the Finance Department, including issuing purchase orders, payment for services and goods, vendor database management, insurance verification and 1099 reporting.
ESSENTIAL JOB FUNCTIONS
Maintains vendor database.
Issues out annual 1099 reports.
Ensures that all payables have the required backup for processing and payment.
Maintains accounts payable files.
Receives telephone calls and provides assistance and information pertinent to the department.
Matches purchase orders with invoices in preparation for payment.
Processes all weekly and monthly payables after they have been approved for payment.
Provides list of processed checks to Financial Analyst so they can be keyed into the Bank's positive pay system.
Keys in all checks and processes same.
Stamps, initials, scans and files payment records.
Maintains vendor list and inputs vendor information into computer.
Obtains insurance information, W-9's, and workers compensation certificates from vendors and maintains all vendor files.
Assist Customer Service Representative by waiting on customers and posting payments when required.
May be required to return to work to assist with emergency management preparation response and/or recovery activities.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
Education and Experience:
High school diploma or equivalent, two (2) years of experience in accounts payable, or accounts receivable for a municipal government or private sector firm, or an equivalent combination of education and experience.
Licenses or Certifications:
Possession of a valid Class "E" Florida Drivers License and compliance with vehicle use policy requirements, Section 8.15(c) in the City's Personnel Manual.
Special Requirements:
None.
Knowledge, Skills and Abilities:
Knowledge of office operations and procedures.
Knowledge of governmental and City policies for processing bills.
Knowledge of business English, punctuation, grammar, and spelling.
Knowledge of departments record keeping and reporting requirements.
Knowledge of City departments and the services provided by each.
Knowledge of bookkeeping procedures.
Skill in Microsoft Office programs, Excel and Word
Knowledge of Financial Software Programs such as ADG
Ability to prepare reports and compose letters.
Ability to proofread typed and handwritten material.
Ability to pull and file alphabetical and numerical material rapidly and accurately.
Ability to make moderately complex arithmetical computations.
Ability to establish effective working relationships with employees, officials, outside vendors, and the general public.
Ability to effectively communicate orally and in writing.
PHYSICAL DEMANDS
The work is light and requires the ability to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Also requires the following physical abilities: balancing, climbing, crouching, feeling, manual dexterity, handling, hearing, kneeling, lifting, reaching, repetitive motion, speaking, standing, talking, visual acuity, and walking.
WORK ENVIRONMENT
Work is performed in an office environment.
Job Type: Full-time
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
Day shift
Work Location: In person

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