Accounts Payable Coordinator – Freehold, New Jersey

Shore Point Distributing Company, one of New Jersey’s largest beer distributors, is seeking a Part-time Accounts Payable Coordinator for approximately 20 hours per week. Located in Freehold, we carry an extensive line of national, regional and local craft beers for sale to customers in Monmouth, Ocean, Middlesex, Somerset, Hunterdon, Warren, Burlington and Mercer counties.

Job Description

The Accounts Payable Coordinator is responsible for the handling and processing of all accounts payable transactions. Will also assist in performing general office duties.

Reports To:

Accounting Manager

Accountabilities:

• Verifies that invoices and check requests have authorization, documentation, valid GL account numbers before inputting them into the Accounts Payable platform for payment.
• Processes all vendor invoices for payment.
  • Matches invoices to receiving bill of ladings and investigates any discrepancies such as FOB issues, quantity discrepancies, etc.
  • Reconcile PO Accrual daily for discrepancies.
  • Data entry and posting invoices through AP platform to the general ledger.
  • Assists in billing inquiries and resolves billing issues timely.
  • Print checks from VIP System.
  • Post Electronic Funds Transfers (EFT) from Breweries on daily basis to assist in the reconciliation of cash daily.

• Ensures the accuracy of setting up all new vendors, address changes, remittance changes, etc.
• Ensures vendor payments are process within the department’s policy and procedure guidelines.
• Assists in filing of inventory claims.
• Assists accounting department in bill-backs to suppliers.
• General offices duties such as sorting mail, filing of processed disbursements, and assisting in other departments when needed.

Relevant Experience and Required Skills/Characteristics:

• Prior experience in accounts payable function preferred.
• Associates degree preferred/High school diploma or equivalent.
• Maintain compliance to all Company policies, rules, and procedures.
• Proactively work with other departments to successfully resolve any customer issues.
• Excellent communication skills- written, verbal, interpersonal, phone.
• A flexible and strong team player.
• Microsoft Office proficient.

Compensation & Benefits

• Starting Pay: $20.00 to $21.00 per hour
• Benefits Package Includes:
  • Paid Sick time
  • 401(k) with 4.5% Company Contribution and up to 3% Company Match

Please Note: All candidates must successfully complete a background check, pre-employment drug screening, and a physical examination.

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