Accounts Payable CoordinatorAt Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.The Accounts Payable Coordinator is responsible for processing and paying all non-payroll University obligations. This position works in the Business Office and reports to the Controller.Responsibilities: Review and distribute all vendor invoices for approval, matching invoices with purchase orders. Review all invoices and requests for payment for appropriate account numbers, authorizations, and documentation per University policy. Review all expense reports for compliance with University policy and documentation. Perform data entry function for all invoices, requests for payment, and expense reports in an accurate & timely manner. Create and distribute accounts payable and student payments in a timely manner, matching invoices with checks, direct deposits, and electronic fund payments. Meet key payable processing deadlines. Maintain vendor files. Establish and update vendor profiles in University software system. Maintain files on student non-cash prizes for inclusion on 1099 MISC reporting as needed. Back up purchase order preparation and distribution. Monitor Open PO's and vendor statements for past due invoices, resolve billing problems. Communicate with University employees for information accuracy and problem resolution. Respond to vendor, employee, and student inquiries. Perform month end A/P reconciliation. Assist the Senior Accountant in basic accounting projects related to A/P. Miscellaneous duties as assigned by supervisor.Qualifications:Education and/or Experience: High school diploma or equivalent Accounts payable experience preferred Prior experience in an administrative or office setting requiredMathematical Skills: Ability to add, subtract, multiply and divideTechnology Skills: Create simple text documents in Word Use and maintain voice mail and e-mail Possess advanced keyboarding skills Use University software to create & maintain A/P information Create and maintain simple Excel spreadsheets Use Microsoft Teams for communication and virtual meetings.Human Relations Skills: Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background, or job type. Communicate effectively verbally and in writing, in person, via the telephone and through email. Able to work independently Able to multi-task and prioritize tasks Possess exceptional Customer Service skills, including tact and friendliness Excellent organizational skillsCandidates must be willing and able to support and advance the University mission.Physical Demands: Able to sit for extended periods of time Able to lift and carry up to 10 pounds Able to walk short distances Able to reach and bendCompliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at the Department of Public Safety, at 239 East Ave., Waukesha, WI 53186.Carroll University makes employment opportunities available to qualified individuals whose skills and experience make them suitable candidates for placement. Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff. The employment opportunities list is updated periodically based on openings. Applications will be accepted only for vacancies currently listed. All inquiries will be kept strictly confidential.