Accounts Payable Specialist (PSS4-AS), Accounts Payable Job no: 501348 Work type: Regular Full-Time Location: Glassboro, New Jersey Categories: Professional Summary The Accounts Payable department within the Finance Division oversees the approval, disbursement, and accounting of all University cash disbursements. Under the general supervision of the Director of Accounts Payable, this role independently performs professional duties related to technical functions, cash disbursement and distribution, document processing, vendor maintenance, IRS compliance, and cross training within the department, in accordance with established policies. Responsibilities Process and coordinate the timely review of 250–300 invoices, non-purchase order payment requests, direct payments, prepayments, e‑invoices and travel into the Banner Finance system daily. Enter the accurate disbursement and processing of funds via check, direct deposit or wire transfer for Rowan University, Rowan Foundation, South Jersey Technology Park or REA. Assist with implementation, maintenance and testing of department system solutions. Support and coordinate campus training related to Accounts Payable functions such as Concur Travel & Expense, ClinCard, Non‑PO queues, open houses, fiscal year‑end topics, etc. Manage and oversee the Escheat process for the Finance Division in accordance with applicable regulations. Audit all transactions, vendor profile and supporting documentation entered in Banner in a calendar year to ensure 1099 tax forms are in compliance with IRS 1099 reporting regulations. Process and resolve returned checks, voided transactions, special transactions and all online banking requests. Manage incoming vendor statements, direct payment requests, and electronic funds transfer (EFT) transactions for processing. Review and prepare standardized templates for posting such as catering expenses, refunds, university purchase card and vendor payments. Assist in the development and maintenance of training materials and documentation for both internal staff and campus users. Serve as a primary point of contact for faculty, staff, and external vendors regarding accounts payable inquiries, providing clear communication and acting as a liaison between departments and vendors. Provide backup support for departmental functions, including preparing journal entries and generating Excel reports as needed. Investigate and resolve discrepancies by collaborating with originating departments and vendors, ensuring deadlines are met while maintaining a high level of accuracy. Identify operational issues, analyze root causes, and implement effective solutions while providing appropriate follow‑up. Review, interpret, and recommend improvements to policies and procedures to improve the efficiency and effectiveness of the Accounts Payable functions. Maintain strict confidentiality when handling sensitive financial information and documentation. Open, stamp, sort and email incoming paper invoices to designated AP staff members. Scan and index all accounts payable documents. Support the department by participating in special projects and performing additional duties as assigned. Requirements Graduation from an accredited college with a Bachelor's degree preferably in Finance, Accounting or another related field. One (1) year of professional experience in a Finance or Accounts Payable setting using MS Office, Banner Finance, Jaggaer or another similar financial integration system. Availability to work evenings, weekends, and holidays. Preferred Qualifications Ability to work as part of a team in a rapidly changing environment. Exceptional organizational skills, with a detail‑oriented work style. Ability to work independently with minimal supervision. Ability to meet deadlines and multitask while maintaining workload. Excellent oral, written, and interpersonal communication skills. Ability to consistently exercise good judgment in a variety of situations. Ability to work with a positive attitude, professionalism, and tact. Advanced proficiency with Microsoft Office Suite (especially Excel) and detailed knowledge of Advancement information systems (preferably Banner and Jaggaer). Salary & Benefits In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 18 ($56,253 to $63,946), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors. For internal applicants, salary is determined per the Pay Adjustment formula (NJAC 4A:3‑4.9 & 4.10). For eligible employees, benefits include comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents). For more detailed information about benefits, please visit: Only completed, online applications submitted on or before the deadline will be considered. Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. Application Details Advertised: Mar 19 2026 Eastern Daylight Time Applications close: Apr 2 2026 11:55 PM Eastern Daylight Time EEO Statement Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, disability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation, please contact Christy Mroz at OEE@rowan.edu or 856‑256‑5494. Rowan strongly encourages applicants from underrepresented groups to apply. STEM‑OPT Employment Note Note: The university does not permit individuals to work under a STEM OPT Employment Authorization Document as proof of US work authorization, because Rowan does not verify all new employees through the E‑Verify system outside of federal contract work. #J-18808-Ljbffr