Accounts Payable Specialist - Administration Apply
The Accounts Payable (AP) Specialist is responsible for assuring that expenses, revenues and receivables are coded to the correct grant and line item budget(s), performing coding and data entry tasks for A/P, issuing and tracking purchase orders, utilizing approved vendor lists, processing bills for payment, and cutting check. The person in this position will work closely with Procurement staff to make sure all documents are in compliance and with meet with program staff regularly to collaborate and answer questions.
Candidates must apply by 02/16/24 in order to be considered for first round interviews.
MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE
Associate's Degree in Accounting, Business or related field; two years related experience and/or training or education in accounting related field. An equivalent combination of education and experience may be accepted.
OTHER QUALIFICATIONS
Demonstrates ability to perform basic accounting functions.
Utilizes effective communication skills with individuals and small and large groups.
Organizes, prioritizes, and applies logic in approach to work, effective time management, managing multiple priorities and planning and meeting deadlines.
CERTIFICATES, LICENSES, REGISTRATIONS
Successful registration with the Office of Child Care Central Background Registry.
Candidate must pass a comprehensive MWVCAA background screening prior to employment.+
Driver qualification status is not required for this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive.
Verifies validity of invoices against purchase orders, receiving documents; researches and follows up discrepancies.
Reviews all Agency invoices, assuring all funding guidelines and fiscal procedures were followed.
Verifies invoices and statement totals marking each verification to show the verification was done and is correct.
Verifies that correct grant and budget codes were used for each expenditure/invoice.
Prepares invoices for payment including verification that the invoice has not already been paid, applying account coding, attaching all appropriate backup documentation. Accurately inputs invoice information into the accounts payable database program.
Attaches check stubs to the invoices and supporting documents and files them in vendor order, checking to make certain there are no duplicate payments.
Runs various accounts payable reports.
PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Occasionally lift up to 25 pounds.
Manual dexterity for handling office equipment.
WORK ENVIRONMENT
Indoor, office work environment with frequent interruptions and demands.
Working with coworkers/clients over the phone and in-person.
Occasional noise and distractions in work spaces.
Occasional remote work.
MWVCAA is committed to promoting and achieving diversity, equity, and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth and supported to envision and reach a positive future.
MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities, or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.
If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at HR@mwvcaa.org or call 503-585-6232 to ask for a HR Team Member.
**This is a partial list of essential duties and responsibilities. To review the full job description, please apply at mwvcaa.org/careers/.
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