Accounts Payable Specialist

Position: Accounts Payable SpecialistJob Type: 40 hours per week, Full-TimeLocation: Hybrid in Bellevue, WA 98004 - Remote three days from home & In-Office two days per weekStarting Pay: $24-25 per hour DOEPaid Time Off: 2 weeks vacation accrued, 1 week sick accrued, & 13 company-paid holidaysAbout UsAd-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives.Company CultureSmall, people-oriented companyProfessional but casual, family atmosphereWe strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work withWhat you will be doing:The Accounts Payable Specialist plays an important role in the Ad-West’ account department. The Accountants Payable Specialist is responsible for the accurate and timely processing of all invoices, ensuring that client financial obligations are met efficiently. This role includes managing day-to-day accounting tasks related to invoice entry, expense reporting, and maintaining accurate financial records. The ideals candidate will possess a strong attention to detail, excellent organization skills, and a thorough understanding of accounting principles, specifically as they apply to accounts payable. This position will report to the Accounting Lead.Responsibilities and Tasks:Process vendor invoices, ensuring proper codingVerify and reconcile invoice discrepancies, working closely with vendors and internal teams\Review and audit employee milage submissions and expense reportsMaintain vendor files, including W-9s, contracts, and other relevant documentsEnsure compliance with company policies, procedures, and accounting standardsGenerate system reports as requestedSoft Skills and Personal Attributes:· Strong analytical and problem-solving abilities· Attention to detail and commitment to accuracy· Proactive and results-oriented, with a focus on continuous improvement Qualifications:· Highschool diploma or equivalent, associate’s degree in accounting, finance, or related business field preferred but not required· 1-2 years of experience in accounts payable or similar role· Strong understanding of accounts payable practices· Experience working with ERP systems and Microsoft Office Suite, especially Excel· Excellent attention to detail and ability to manage multiple priorities in a face-paced environment· Strong problem-solving and communication skills· Ability to work independently and as part of a teamPhysical Requirements:Prolonged periods of sitting or standing (your choice) at a desk and working on a computerAbility to use standard office equipment, including a computer, keyboard, mouse, phone, scanner, printer, and postage machineAbility to occasionally life and move files or supplies weighing up to 20 poundsVisual acuity to read and interpret data on a computer screen and paper documents.Manual dexterity for data entry and handling paperwork. Mental Requirements:Ability to maintain concentration and focus while processing high volumes of invoices and financial data.1-2 years of experience in accounts payable or similar roleStrong analytical and critical-thinking skills to identify discrepancies and resolve issues accuratelyHigh attention to detail to ensure data accuracy and compliance with accounting standards.Ability to handle stress related to deadlines and high-priority tasks while managing time efficientlyEffective verbal and written communication skills for collaborating with vendors and colleaguesBenefitsHealth Insurance (Medical, Dental, Vision, Life, Vol. Life, FSA, & EAP)401(k) with company match up to 4%Hybrid Work Schedule- Remote three days from home & In-Office two days per weekTwo weeks vacation accruedOne week sick time accrued13 company paid holidays per calendar year