Accounts Payable Specialist

Full time, on-site position

Kenmore Air is an iconic company dedicated to its employees and customers! Serving the Pacific Northwest for nearly 80 years, we provide scenic tours, scheduled service and charters. We also operate two airplane maintenance facilities, sell airplane parts and provide flight instruction. If you are looking for a challenging, yet rewarding position, then this may be the perfect job for you!

Accounts Payable Specialist

Kenmore Air is seeking a full-time, on-site, Accounts Payable Specialist to support a variety of responsibilities primarily within accounts payable and general ledger and meet the overall needs of the Accounting department. This position plays a key role in supporting a fast-paced and dynamic finance team. The ideal candidate is highly organized, detail-oriented, has strong excel skills, is comfortable working hands-on with ERP systems and other systems and tooling and will be committed to maintaining accuracy, timeliness and accountability in all aspects of the payables function. The position reports to the VP of Finance.

Key Responsibilities

• Manage the end-to-end accounts payable process, ensuring timely and accurate entry, coding and posting of vendor invoices to the general ledger.
• Review and reconcile vendor invoices against purchase orders, receiving documents and supporting detail within the ERP system.
• Monitor open purchase orders, receivers and vendor statements and proactively follow up to resolve discrepancies.
• Process both PO-based and non-PO invoices, including employee reimbursements, freight charges, inventory, fuel and aviation-related expenses.
• Maintain accurate vendor records, including onboarding new vendors and supporting credit application processes.
• Support inventory and cost accounting by applying freight, tax and related charges to inventory items and work orders, as appropriate.
• Prepare and support check runs and electronic payments (ACH and wire), including assembling payment documentation and maintaining audit trails.
• Record and reconcile payments made via check, ACH, wire, and corporate credit cards.
• Create and upload Positive Pay check files to bank and investigate/resolve exceptions
• Review accounts payable aging and follow up on outstanding items, unapplied payments, or uncashed checks.
• Maintain organized digital and physical invoice files and ensure invoice images are properly stored in the ERP system.
• Assist with year-end processes, including vendor 1099 preparation and support for audits.
• Participate in periodic physical inventory counts and other accounting projects as needed.
• Contribute to process improvements and internal controls, leveraging systems and Excel to streamline workflows and improve accuracy.
• Performs other duties as requested to meet the overall needs of the Accounting department.

Qualifications

• 3+ years in full-cycle Accounts Payable work experience
• Strong proficiency in Excel (lookups, pivot tables, data analysis).

• Strong attention to detail, organization, ability to prioritize tasks and follow-through.
• Excellent communication skills and the ability to work collaboratively in a dynamic environment.

• Team oriented and willingness to support with a variety of accounting tasks
• A high degree of accountability, reliability and professional judgment.

As the leading employer in our industry in the Pacific Northwest, Kenmore Air is proud to offer a competitive total compensation package as well as a benefits program designed to support our employees and their families. Benefits include medical, vision and dental coverage, 401(k) with company match immediately vested upon eligibility, Paid time off (PTO), Holiday pay and flight benefits with specific carriers. Learn more about Kenmore Air Harbor by visiting our website at Range - $55k - $65k ($26.45 - $31.25 per hour), depending on experience.

Kenmore Air is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.