We are looking for a detail-oriented Accounts Payable Specialist to join our clients team in Latham, New York. This part-time contract-to-permanent position offers an exciting opportunity to contribute to the financial operations of our organization by ensuring accurate and timely processing of vendor invoices and payments. The role requires strong organizational skills and the ability to maintain precise financial records while collaborating effectively with vendors and internal teams.

Responsibilities:

• Process vendor invoices with accuracy and efficiency to ensure timely payments.

• Verify and match purchase orders, receiving documents, and invoices to confirm proper documentation and approvals.

• Maintain and update vendor information within the accounting system for accuracy and compliance.

• Reconcile vendor statements and address discrepancies promptly.

• Review and process employee expense reports and reimbursement requests in line with company policies.

• Prepare and execute weekly payment runs, including checks, wires, and other payment methods.

• Organize and maintain records in the Accounts Payable inbox and ensure proper filing.

• Assist with month-end closing activities by ensuring all accounts payable transactions are recorded appropriately.

• Communicate effectively with vendors and internal departments to resolve invoice and payment inquiries.

• Support audit processes and contribute to improvements in automation, reporting, and training initiatives.

• Previous experience in accounts payable or a related financial role is strongly preferred.
• Proficiency in accounting software and advanced skills in Microsoft Excel are essential.
• Strong attention to detail and organizational skills to manage multiple financial tasks effectively.
• Excellent communication skills for interacting with vendors and internal teams.
• Ability to work independently while maintaining collaboration with team members.
• Familiarity with coding invoices, check runs, and invoice processing is a plus.
• A degree in finance, accounting, or a related field is preferred but not required.