Company: Total Vision

Position: Accounts Payable Specialist

Location:  Total Vision Support Center - 27271 Las Ramblas, Mission Viejo, CA 92691, USA

Duration: Full-time, and Direct Hire

Pay: $21 to $23 per hour + Exciting benefits

Total Vision, LLC is a group of highly successful optometry practices that have joined together to thrive. These practices provide superior eye care results to patients throughout Southern California.

The Accounts Payable Role plays a critical role at Total Vision. Total Vision is looking to increase the efficiency, accuracy, and timeliness of its vendor payment process in order to maintain vendor relations, take advantage of discounts and provide seamless operations. Total Vision currently manages the accounts payable centrally for over 40 optometry locations. This role needs to be a committed and driven individual with the ability to adapt to change while taking over an increasing amount of volume and complexity as our company grows. They must possess effective management intelligence skills to communicate with a wide variety of team members, both doctors, clinical, and support staff in a rapidly growing business.

CORE DUTIES AND RESPONSIBILITIES:

• Record invoices and control expenses by receiving, processing, verifying, and reconciling invoices thru the program.
• Reconciles processed work by verifying entries and comparing system reports to statement balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving
• Purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments.
• Pays employees by receiving and verifying expense reports and requests for advances.
• Propose weekly check run batch and print manual checks as needed.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Protects the organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.
• Troubleshoot posting or syncing error through the program.
• Assist with other related ad hoc responsibilities and tasks as assigned by department leadership.

POSITION REQUIREMENTS: 

• Bachelor's Degree a bit plus.
• Experience in accounts payable for multi-site companies.
• Minimum of 1-2 years of accounts payable experience.
• Sage Intacct and software experience is a plus.
• Healthcare industry is desired.
• Expert in problem solving and developing resolution to complex situations.
• Intermediate Excel skills desired.
• High competency with GL/AP systems.

 PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be physically able to sit for long periods of time, read a computer screen for long periods of time, reach, and lift up to 20 lbs. Hand dexterity, and eye and hand coordination are critical. Employees are subject to inside environmental conditions. Employee's schedule could include after-hour projects, as needed. 

Total Vision, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.