Accounts Payable Specialist

Position SummaryWe are seeking a detail-oriented and experienced Accounts Payable Specialist to support a multi-entity accounting environment. This position will be responsible for managing the full accounts payable cycle, maintaining accurate vendor records, processing invoices, reconciling accounts, and ensuring timely and accurate payments across multiple entities.The ideal candidate will have strong multi-entity AP experience, excellent attention to detail, and the ability to manage a high volume of transactions while maintaining accuracy. Experience with Concur, Microsoft Dynamics GP (Great Plains), and Advanced Excel is highly preferred.Key ResponsibilitiesManage the full-cycle accounts payable process for multiple entitiesReview, code, and process invoices accurately and efficientlyMatch invoices to purchase orders, receiving documentation, and supporting approvals as applicableEnsure invoices are properly coded to the appropriate entity, department, account, and cost centerProcess vendor payments via ACH, check, wire, and other payment methodsReconcile vendor statements and resolve discrepancies in a timely mannerMaintain accurate vendor records and assist with vendor inquiriesMonitor AP aging and follow up on outstanding invoices and discrepanciesAssist with month-end and year-end close activities, including AP reconciliations and accrualsPrepare and maintain AP reports and supporting documentationEnsure transactions are processed in accordance with company policies and internal controlsAssist with 1099 reporting and other AP-related compliance activities as neededResearch and resolve invoice, payment, and account discrepanciesSupport accounting team with special projects and process improvementsRequired Qualifications3+ years of accounts payable experienceDemonstrated experience managing AP for multiple entitiesStrong understanding of full-cycle accounts payable processesHigh level of accuracy and attention to detailStrong organizational and time management skillsAbility to prioritize multiple deadlines in a fast-paced environmentExcellent written and verbal communication skillsProficiency with Microsoft Office, particularly ExcelPreferred QualificationsExperience with ConcurExperience with Microsoft Dynamics GP (Great Plains)Advanced Excel skills, including PivotTables, VLOOKUP/XLOOKUP, SUMIFS, and data analysisExperience working in a high-volume, multi-entity accounting environmentExperience with AP automation and electronic invoice/payment processesExperience assisting with month-end close and account reconciliations