Accounts Payable Specialist

Job Category Accounting Employee Type Non-Exempt Required Degree High school Travel 5% Description The Accounts Payable Specialist will play a key role in a high-volume, multi-entity accounting environment, ensuring accurate, timely, and compliant processing of vendor invoices and payments. This position supports three-way matching, vendor account maintenance, payment reconciliation, month-end accruals, audit readiness, and cross-functional issue resolution. The ideal candidate is a proactive, analytical AP professional with strong ERP experience, preferably SAP, excellent Excel skills, and the ability to improve processes while maintaining strong internal controls. Key Responsibilities Accounts Payable Operations Process high-volume vendor invoices across three companies with accuracy, timeliness, and strong attention to compliance requirements Perform and support three-way matching (purchase order, receipt, and invoice) Review and verify invoices for proper coding, approvals, and compliance with company policies Maintain proper documentation, vendor records and ensure accuracy of account information and compliance with W-9 and 1099 requirements Respond to vendor inquiries and resolve discrepancies Research and resolve complex invoice, purchase order, receiving, and vendor statement discrepancies Maintain accurate vendor master data and support compliance with W-9, 1099, and internal control requirements Payments & Reconciliation Prepare, validate, and process scheduled payment runs, including ACH, wire, and check payments Monitor AP aging and ensure timely payment of obligations Assist with resolving invoice discrepancies and payment issues Monitor and review employee expense reports for accuracy, completeness, and policy compliance Reconcile vendor statements and follow up on outstanding credits, duplicate payments, or unresolved balances Month-End Close & Accounting Support Support month-end close by preparing AP accruals, reviewing open receipts, and identifying unrecorded liabilities Ensure proper documentation and adherence to internal controls Assist with financial reporting and other accounting-related tasks as needed Partner with accounting team members to support reconciliations, reporting schedules, and process documentation Additional Responsibilities Collaborate with purchasing, receiving, and finance teams Identify and recommend AP process improvements, automation opportunities, and controls enhancements Support special projects and perform other duties as assignedServe as a knowledgeable AP resource for internal teams and vendors by providing clear, professional communication Requirements 3+ years of accounts payable experience in a high-volume, multi-entity, manufacturing, distribution, or similar operational environment preferred Strong working knowledge of full-cycle AP, including invoice processing, three-way matching, vendor maintenance, payment processing, and reconciliations Strong attention to detail and organizational skills Hands-on ERP experience required; SAP experience strongly preferred Experience with three-way match environments Basic understanding of accounting principles (accruals, reconciliations) Intermediate to advanced Excel skills, including pivot tables, lookups, and data review Ability to prioritize deadlines, investigate discrepancies independently, and communicate effectively with vendors and internal stakeholders Demonstrated commitment to accuracy, confidentiality, continuous improvement, and strong internal controls Summary Some of our competitive benefits includes: Medical, dental, and vision insurance paid at 100% for employees, Flexible Spending Accounts, Paid Time Off + Holidays, 401(k) plan that includes employer matching funds, Life insurance and disability coverage, Hybrid Schedule based on role, Employee Assistance Plan and more! The hourly range for this role is $25.00 to $30.00 per hour plus bonus potential; however, ODU considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. ODU is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact #J-18808-Ljbffr