Accounts Payable Specialist

Our client is a well-established commercial construction firm near the South Amboy, NJ area seeking an experienced Accounts Payable Specialist to join their team. This is a firm that has built a strong reputation and portfolio throughout the tri-state area. They are looking for an accounting professional who thrives in a fast-paced construction environment where they can hit the ground running with little supervision.

Accounts Payable Specialist Responsibilities:

• Oversee full-cycle AP functions utilizing Procore and Sage software
• Audit and authorize subcontractor invoices submitted through Procore
• Execute weekly check runs, ensuring timely and accurate payment distribution
• Perform weekly account reconciliations to maintain up-to-date financial records
• Maintain accurate records of all payments issued to subcontractors
• Verify payment totals and purchase orders against internal accounting records
• Serve as primary point of contact for vendor communication via phone and email
• Collaborate daily with subcontractors and suppliers to support project operations
• Guide subcontractors through the invoice submission process as needed
• Initiate and manage monthly subcontract billing periods
• Coordinate lien waiver collection and tracking prior to payment release
• Monitor and maintain subcontractor certificates of insurance for compliance
• Apply knowledge of subcontractor trade coding across contracts and invoices

Accounts Payable Specialist Requirements:

• Construction AP experience required
• Proficiency in Procore and Sage
• Strong communication skills, both phone and email
• Ability to work independently and manage competing priorities in a fast-paced environment

Salary: $75,000 - $85,000