Accounts Payable Specialist – Join a Dynamic and Fast-Paced Team in Waterloo, IA!

Are you a highly organized, detail-oriented professional with a passion for managing processes and keeping things running smoothly? We’re looking for a rockstar Accounts Payable Specialist to join our client's team in Waterloo, Iowa, and contribute to the success of an exciting and fast-paced operation. If you're energized by high-volume tasks and thrive in an environment where no two days are the same, this might be your perfect next step!

What You’ll Be Doing:

• Inbox Mastery: Own and manage a shared AP email inbox handling high volume emails daily, including vendor communication, client invoices, and internal correspondence.
• Invoice Processing & Data Entry: Process 100+ invoices daily from various sources, including email, mail, and client portals. Use a 3-way match process to ensure purchase orders, invoices, and receiving documents align before entering data into our ERP (SAP family). Your speed and accuracy will make a real difference here.
• Expense Report Management: Post expense reports in Concur with ease
• Monthly Reconciliations: Participate in reconciling four accounts each month alongside your team to maintain financial accuracy and accountability.
• Excel & Reporting: Use Excel to filter and reference critical data—your ability to navigate this software will be key.

What Makes You Stand Out:

• ERP Expertise: You have experience with ERP systems, ideally SAP or related platforms, and can confidently work through multiple data fields efficiently.
• 3-Way Match Wizardry: You know your way around purchase orders, invoices, and receipts and can match them up with precision.
• High-Volume Experience: You've managed and thrived in a shared inbox or desk that handles a heavy load of communication and transactions daily.
• Attention to Detail & Organization: You’re someone who notices even the smallest details while juggling multiple priorities with ease.

Why You’ll Love Working Here:

• Opportunity to work with a talented and supportive team in a growing company.
• Gain experience in an essential role with direct impacts on our operational success.
• Opportunity for it to transition into a permanent seat based on performance
• A positive, energetic work environment where teamwork and collaboration are prioritized.

• Previous accounts payable experience, especially in high-volume environments.
• Proficiency with Excel (filtering, referencing data) and experience working with Concur or similar platforms.
• Strong organizational skills—you thrive on managing priorities and don't let things slip through the cracks.
• Excellent communication abilities to confidently engage with vendors, clients, and internal teams.
• A proactive, problem-solving mindset with the confidence to ask questions and seek clarity when needed.