Introduction:Gallo Construction Corp is hiring a skilledAccounts Payable Specialistto support our growing accounting department. This role is essential to maintaining the financial integrity and operational flow of our company. The ideal candidate will be responsible for managing vendor invoicing, payment processing, and supporting the accounting team in accurate cost tracking across multiple construction projects.Prior construction industry experience is a significant plus, as this role requires familiarity with subcontractor AIA billing, lien waivers, and project-based cost coding.

Job Summary:The Accounts Payable Specialist is responsible for processing, tracking, and reconciling invoices and payments, maintaining accurate vendor records, and supporting the accounting department with routine financial tasks. This role works closely with project managers, field personnel, and vendors to ensure timely, accurate, and organized financial operations.

Primary Responsibilities:

Process vendor invoices, ensuring proper matching with purchase orders and delivery receipts

Maintain accurate and organized digital and physical AP records

Reconcile vendor statements and resolve billing discrepancies in a timely manner

Prepare weekly payment runs, including check, ACH, and credit card transactions

Track and verify lien waivers and insurance certificates from subcontractors

Collaborate with project managers to confirm cost coding and job-specific invoice allocations

Assist with month-end closing procedures, including accruals and reporting

Support the Director of Finance and other accounting staff with administrative and clerical tasks as needed

Maintain confidentiality of financial data and vendor relationships

Other Responsibilities:

Communicate professionally and promptly with vendors regarding payment status or documentation requests

Monitor outstanding invoices and aged payables, and escalate issues as needed

Support audits and year-end reporting through accurate recordkeeping

Contribute to improving and documenting internal processes related to accounts payable

Stay up to date on state and federal regulations regarding construction billing practices

Job Qualifications:

5+ years of experience in construction accounts payable

Strong attention to detail and accuracy with numbers and documentation

Experience using accounting software such as Timberline, Foundation, Procore or Sage a plus

Proficient in Microsoft Excel, Outlook, and Word

Excellent organizational and communication skills

Ability to manage multiple priorities in a deadline-driven environment

Preferred Qualifications:

Familiarity with certified payroll or prevailing wage documentation

Associates or bachelors degree in Accounting, Business, or a related field

Knowledge of project-based accounting and cost coding

Experience working in a fast pace multi-project environment

Join our team as an Accounts Payable Specialist where your expertise will contribute significantly to our financial operations!

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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