Accounts Payable Supervisor

Onsite role

Area of focus: Accounts Payable

Minimum experience: 5+ years of direct government accounts payable experience

Education: Bachelor's degree in Business Administration, Accounting, Finance, or a related field, or an equivalent combination of training and experience.

Role summary: Leads a centralized accounts payable team that delivers timely, accurate payments to vendors while supporting departments across the City. Drives process improvements, protects controls and compliance, and serves as the escalation point for payment issues.

Key responsibilities

• Plan and direct daily accounts payable work, review output, and train and coach team members.
• Serve as subject matter expert and liaison for departments and system integrators, troubleshooting technical issues and resolving escalated matters.
• Provide training and guidance to City departments, and maintain training materials on accounts payable processes.
• Work with vendors, Procurement, Finance, and departments to answer inquiries and support timely, accurate payment.
• Monitor controls and performance through auditing and reporting, and implement process improvements that raise efficiency and accuracy.
• Ensure compliance with IRS 1099 reporting, annual escheatment, and other regulations, and assist with month-end close.
• Develop and oversee accounts payable procedures that support strong controls, fraud prevention, and on-time daily payment cycles.

Required knowledge and skills

• General accounting, financial management, and financial reporting principles as applied to accounts payable.
• Applicable federal, state, and local laws and compliance requirements for disbursements, including 1099 and escheatment rules.
• Internal controls and fraud-prevention practices for payment processing.
• Leading, training, and coaching staff; overseeing quality assurance and managing workload.
• Analyzing and reporting financial data, and identifying and resolving process or control gaps.