Job Description:

Accounts Receivable Processing/Reports Management

-Enter dealer account data into custom computer program accurately and in a timely manner.

-Create Accounts Receivable reports on system on a weekly and/or monthly basis for entry into the GL or analysis of accounting practices.

-Prepare misc. entries for entry in the GL.

-Analyze dealer accounts and lease company accounts to ensure accurate balances and identify problem accounts.

-Generate charges/adjustments to accounts.

-Create past due accounts report (90 days) on weekly basis.

-Create “no pay” list on weekly basis Submit to and discuss with senior management Take appropriate action.

-Reconciles/balances all reports to ensure proper posting to GL.

Collections

-Identify problem accounts and initiate collection strategy.

-Communicate with customers about delinquent accounts by demand letter/correspondence, phone calls, meetings.

-Assist in resolving bankruptcy cases (10 per year) and maintains files.

-Request assistance from senior management to resolve outstanding customer accounts (90 days).

Problem Resolution

-Analyze balances of sale day reports to determine accuracy. Must meet strict deadline.

-Issues stop payments on lost checks, etc.

-Refunds overpayments from sale day.

-Resolves customer-billing problems.

General Clerical

-Organizes Accounts Receivable files and reports.

-Process and distribute statements (Fed-x, certified mail, etc.)

-Create/write/type correspondence using a word processor (WordPerfect).

Knowledge and Experience:

-An Associate’s degree in accounting/business is highly preferred, (or equivalent experience in the accounting department at the company).

-At least two years experience in business/for-profit sector, preferably in accounting.

-Knowledgeable of basic accounting principles, accounts receivable practices, collections procedures.

-General psychology and social behavior training would enhance job performance.