We are looking for an experienced Accounts Receivable Specialist to join our team in Scottsdale, Arizona. This is a contract to permanent position that offers an excellent opportunity to contribute to essential billing and accounts receivable processes. The ideal candidate will play a key role in managing financial transactions and ensuring efficient cash flow operations.

Responsibilities:

• Prepare, generate, and distribute accurate customer invoices through QuickBooks.
• Verify billing data, supporting documents, rates, and terms prior to invoicing.
• Manage and process recurring billing schedules and contract-driven invoicing.
• Maintain precise customer account records, billing histories, and AR data in QuickBooks.
• Apply customer payments, credits, and adjustments accurately and in a timely manner.
• Reconcile customer accounts to ensure accurate balances and resolve billing discrepancies internally.
• Monitor AR aging to maintain data accuracy (no collections responsibilities).
• Calculate, apply, and track multi-state sales tax in compliance with applicable regulations.
• Maintain and update customer tax exemption certificates and ensure proper tax coding.
• Prepare AR and billing reports to support financial tracking and leadership visibility.
• Support month-end close activities related to AR, billing, and revenue recognition.
• Collaborate with internal teams to ensure timely billing inputs, resolve invoice questions, and support customer inquiries related to billing accuracy.

• Proven experience as an Accounts Receivable Specialist, Billing Specialist, or similar role.
• Strong proficiency with QuickBooks (Online or Desktop, depending on your environment).
• Solid understanding of billing processes and general accounting principles.
• High attention to detail with excellent organizational and time-management skills.
• Strong communication skills for partnering with internal teams and responding to customer billing inquiries.
• Intermediate Excel skills (filters, pivot tables, and VLOOKUPs preferred).