Position Details
Accounts Receivable Specialist Apply
Job Description
Title: Accounts Receivable Specialist
Reports to: Accounting Manager
Status: Full-Time
Working Hours: 8am – 5pm
Purpose of position:
AR Specialist ensures revenue is properly recorded by reviewing AR Invoice Requests, Sales Slips against documents upload by branch offices. Verifies AP invoices for costing and confirms inventory transactions for goods shipped. Completes corporate bank deposits as needed. Applies check payment from customers and sends copies of payment to branch offices. Prepares monthly AR Aging to be distributed to Branch offices. Assist with AR collection. Completes general AR document filing. Reconciles customer credit card charges. Sets up new customer codes and updates existing customer codes. This candidate also assists with the audit's PBC and any other accounting project as deemed necessary by the Accounting Manager.
Essential Duties and Responsibilities:
1. Ensures revenue recognition is US GAAP compliant.
2. Cash application.
3. Collections.
4. AR aging review and analytics.
5. Credit card processing.
6. Customer set up compliant.
7. Update sales tax rates.
8. Assisting branch offices with AR related situations.
9. Affiliate companies invoicing and expense reconciliation.
10. Process AR sales slips and review uploaded AR files by branches.
Position Requirements (knowledge, skills and abilities required to perform satisfactorily in the position):
- At least 3 years of accounts receivable experience.
- BS degree in Finance, Accounting or Business Administration preferred
- Proficient in Microsoft Excel, including V-lookup formulas and Pivot Tables
- NetSuite Experience a plus
- Bankruptcy claim submissions
- Organize all internal and external customer accounts and identify all collection issues and assist in appropriate resolution.
- Manage all customer accounts and assist in collection of credit cards and cash.
- Maintain knowledge on key account information and monitor all invoices and statements.
- Understanding of Sales and Use tax over multiple jurisdictions.
- Maintain and prepare reports regarding Accounts Receivable policies.
- Ability to multi-task, prioritize, listen, communicate (written and verbal), and follow-up effectively.
- Ability to work independently and perform at high levels in a fast paced ever-changing work environment.
Physical Demands:
- Position requires standing under 1/3 of time.
- Position requires sitting at a desk working on a computer over 2/3 of time.
- Position requires walking under 1/3 of time.
- Position requires reaching under 1/3 of time.
- Position requires lifting up to 10 lbs. under 1/3 of time.
- Position requires talking 1/3 to 2/3 of time.
- Position requires hearing over 2/3 of time.
- Position requires keyboarding over 2/3 of time.
- Position requires close vision and color vision over 2/3 of time.
- Position requires reading and interpreting instructions over 2/3 of time.
- Position requires repetitive motion 1/3 to 2/3 of time.
- Position requires regular and reliable attendance.
- Position requires proficiency in English and grammar usage skills.
