Morningstar Law Group is seeking an Admin/Facilities Service Coordinator for our Durham, NC office. This position plays a vital role in maintaining a professional and efficient office environment by monitoring facilities services, performing administrative tasks, and ensuring seamless day-to-day operations.Key ResponsibilitiesFacilities Services Follow established security and operational procedures to ensure readiness for the day and proper closure.Maintain an organized, clean, and professional office environment, including managing office supply inventory and coordinating with vendors for office maintenance and cleaning services.Monitor and replenish office and pantry supplies, placing orders with designed vendors as needed.Ensuring copiers are stocked and equipped with backup supplies and coordinating service calls for equipment maintenance.Coordinate with landlord and vendors to address building repairs and janitorial needs, involving the Director of Administration as needed.Mail and Deliveries:Manage daily incoming and outgoing mail, sorting and distributing items to appropriate recipients.Facilitate and receive deliveries, verifying contents against orders and coordinating their proper storage or distribution.Visitor and Client Interaction:Serve as the first point of contact at the front desk, answering and routing calls professionally.Greet and assist visitors professionally and respectfully, providing information or directing them to the appropriate personnel.Coordinate meeting setup for in-office depositions, client meetings, partner meetings, etc.Document Management:Make copies, scan, and file documents as needed, ensuring confidentiality and data protection standards adherence.Maintain accurate and organized filing systems, including electronic and physical files, to support efficient record-keeping and retrieval.Other Duties:Provide occasional administrative support for office events or meetings, such as preparing materials, setting up conference rooms, or arranging catering.Maintaining the conference rooms, including post-meeting cleanup and supply replenishmentAssist with ad hoc projects or tasks assigned by the attorneys, Director of Administration or other team members.Qualifications:Associate’s degree and at least two years of related experienceSelf-motivated individual who can manage multiple priorities and quickly shift from task to task based on demand without losing sight of detailsExcellent organizational skillsExcellent interpersonal, verbal, and written communication skills (including proofreading)Strong proficiency with Office 365 applications, particularly Word and OutlookExperience with collaborative platforms such as NetDocuments, Sharefile, OneDrive, etc preferred but not required. We are an Equal Opportunity Employer and strongly support diversity in our team. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.