Position Details
Administrative Aide Apply
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients worldwide.
Job Title: Administrative Aide 3
Location: Pomona, CA. 91768
Duration: 18 Months
Job Type: Temporary Assignment
Work Type: Hybrid
Job Description:
- Broad knowledge of department policies, practices, and procedures.
- Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.
- Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions.
- The administrative assistant-level 3 is a high-level administrative position.
- Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
- Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.
- Sets up meetings.
- Responsible for ordering supplies and setting up offices/computer equipment for new hires.
- Requires judgment and confidence in handling interpersonal relations.
- Works on special projects as needed.
- May provide work direction to lower level administrative staff in the same department or unit.
- High School degree and 2-4 years of office experience or equivalent, relevant experience
- May require relevant college courses.
- Ability to coordinate the schedule of an Executive VP and other managersProficient in Microsoft Word, Excel, and Outlook and related software
- Typing :50wpm
Education Requirement
- High School Diploma or Equivalent
Day-to-Day Responsibilities/Workload
- Download drawing package content from SharePoint
- Generate/assign drawing package number
- QC PDF, CAD files against database (CDM Dashboard)
- Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard)
- PDF upload to CDM Library, QC upload
- Create print scheduling documentation (order form, delivery labels) convert to PDF
- QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF)
- Upload Issued drawing package content to external SharePoint site, copy link, QC upload
- Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end)
Required Skills/Attributes
- Basic clerical skills
- Interpersonal / customer service skills
- Typing 50wpm
- Ability to navigate, search and perform data entry on drawing repository system
- Knowledge of Outlook Email and Microsoft Office applications
TekWissen Group is an equal opportunity employer supporting workforce diversity.
