Administrative Assistant/Production Coordinator The candidate must enjoy working with data, since data input & processing is a key part of the role. Hours are between 8.00am to 5:00pm Monday to Friday. Responsibilities Provide general administrative and data entry support to the Production Coordinator Updating and maintaining the Customer Maintenance Division and always ensuring accuracy Updating and maintaining Maintenance Spreadsheets Entering Contracts into QuickBooks Online Invoicing Customers from QuickBooks Online Experience with QuickBooks Online is required Who we are looking for Organized, analytical and capable of working on multiple projects simultaneously, with exceptional attention to detail. Highly pro‑active; always a step ahead and on top of tasks at hand whilst keeping an eye on the long‑term goals of a project Strong communication, able to relay instructions and decisions clearly both verbally and in writing To be able to demonstrate workload prioritization, focus to tasks and personal time management A creative thinker who looks for opportunities to improve existing processes, Independent, a quick learner and comfortable taking on responsibility and testing new solutions and systems Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint) Experience with QuickBooks Enterprise is required A flexible attitude, unphased by unexpected change and ambiguity A professional individual with a good sense of fun Skills required Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular) Proficiency in QuickBooks Enterprise Hands on experience with office machines (e.g. fax machines and printers) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem‑solving skills Excellent written and verbal communication skills A creative mind with the ability to suggest improvements High School degree; additional qualification as an Administrative assistant or Secretary will be a plus This is a fantastic opportunity to join an expanding business and to be a key part of a dedicated team. Confidence in working independently is essential. Working hours are Monday to Friday 8am to 5pm. Job Type: Full‑time Benefits: Health / Dental / Life / 401k Retirement / PTO Salary: Based on Experience Work Location: Southampton, NJ Click "apply" to submit resume for consideration electronically today. #J-18808-Ljbffr