Administrative Assistant / Specialist

Job Title: Sr. Administrative AssistantLocation: Hybrid (3 days onsite)Duration: 6 monthsJob Description:The Sr. Administrative Assistant provides high-level administrative support the S&G Therapeutic Area Steering Heads. The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner. He/she must also possess excellent communication and organizational skills, PC proficiency, a high attention to detail and quality, as well as strong initiative and execution capabilities. Ability to manage multiple assignments with competing priorities in a fast-paced environment. Must be a team player and willing to help other administrative staff and provide coverage when needed.Major Accountabilities (Core Responsibilities):1. Schedule appointments/manage calendars.2. Make both domestic and global travel arrangements.3. Process complex expense reports.4. Coordinate internal/external meetings, videos and conference calls.5. Handle confidential information and communication with all levels of management in a professional manner.6. Follow-up on projects assigned to various managers to ascertain status and to assure timely completion.7. Participate in various projects as required.Technical Responsibilities:Microsoft Office SuiteAbility to learn and manage systems such as Concur, SAP, and other job relevant softwareEducation & Experience:(Minimum / Desirable)College or secretarial school certificate preferred.High School degree required.Languages: Fluent English (Oral and written)Minimum 5-7 years related secretarial/administrative experience, preferably in a pharmaceutical environment. Professional Requirements:Excellent administrative skills including thorough knowledge of standard office procedures and protocols.Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up.Must be proactive, efficient, customer focused and able to work under pressure with tight timelines.Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues.Must be proficient in all secretarial skills, i.e., office procedures, departmental organization and reporting structures, Microsoft Word, Excel. PowerPoint and Lotus Notes, Internet Explorer, Ariba, Concur, etc.Must display team-oriented approach; Excellent interpersonal and written/oral communication skills required.Stakeholder EngagementProject ExcellenceProficiency with Microsoft Office Applications (Outlook, Teams, PowerPoint, Excel)Planning & Project ManagementExperience:Administrative SupportCross unit CollaborationValues and BehaviorsInnovation by experimenting and delivering solutionsQuality by taking pride in doing ordinary things extraordinarily wellCollaboration by championing high performing teams with diversity and inclusionPerformance by prioritizing and making things happen with urgencyCourage by speaking up, giving and receiving feedbackIntegrity by advocating and applying high ethical standards every day