Administrative Assistant 1|Trainee 1|2 - Elmhurst (NY HELPS) Apply
NY HELPS Non-Competitive Minimum Qualifications:
High school or high school equivalency diploma.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.
Competitive Minimum Qualifications:
A review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.
Keyboarding proficiency is a minimum requirement for this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy to meet the Civil Service keyboarding standard.
If Civil Service Eligible list(s) exist, they will be canvassed.
Note: It is essential that you describe your qualifying education and/or experience as completely as possible on your application; your application should describe in detail the kind of service and information you provide to the general public. Omissions or vagueness may not be interpreted in your favor. Additionally, in accordance with Civil Service Law, provisional service immediately prior to a permanent appointment to this title is now credited towards the completion of probation upon permanent appointment.
Reassignment Qualifications:
Current Department of Labor employee with one year of permanent, contingent permanent, or 55b/c service in an Administrative Assistant 1/Trainee 1/2 (formerly Secretary 1) title; if you have less than one year, you must be reachable on the current Administrative Assistant 1 (formerly Secretary 1) eligible list for this location, if one exists.
70.1 TRANSFER QUALIFICATIONS:
One year of permanent or contingent permanent service as a Grade 6 or higher determined to be similar by Civil Service Law.
Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq. Grade 8, and Administrative Assistant Trainee 2, NS eq. Grade 10 leading to Administrative Assistant 1, Grade 11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: https://nyscseapartnership.org/administrative-assistant-traineeship .
PREFERRED QUALIFICATIONS:
- Proficiency in Microsoft Office
- Ability to initiate and maintain relationships across a diverse set of stakeholders
STANDARD DUTIES:
As an Administrative Assistant 1 you would be responsible for providing administrative support. You would establish and implement procedures to maintain an efficient work flow; relieve an official of a variety of routine office details; and perform responsible clerical work. You would also screen and refer telephone calls to the appropriate staff; examine daily mail and personally handle routine correspondence by preparing replies or collecting information for your supervisors use in replying; and keep office records and files using a variety of software. You would be responsible for the preparation of a variety of documents, databases, and correspondence.
Notes regarding position and salary:
Telecommuting opportunities will be discussed at the time of interview.
Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.
If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.
