Administrative Assistant 3 (AA3) DOH7913 Apply
Description
Make a difference.
This full-time permanent Administrative Assistant 3 (AA3) works within the Office of Program Financial Management (OPFM) and is a crucial support to the office's leadership and administering to a team of budget professionals. Success in this role hinges on a comprehensive understanding of both the office's goals and its day-to-day operations. As a key liaison between the leadership and the budget professionals, this AA3 ensures seamless coordination and effective implementation of financial strategies. Reporting directly to the OPFM Director, this position stands at the nexus of strategic financial management, playing a pivotal role in driving the agency toward its mission and vision.
The duty station for this position is in Tumwater, WA. Telework (mobile work) is currently expected. Required in-office work is rare and would be scheduled in advance.
Work that matters
Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About DOH
Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor. Were not just an organization; were a catalyst for change, guided by our core values of Equity, Innovation, and Engagement. Our Transformational Plan for the future of Washingtons health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey. Your work at DOH truly matters.
Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about Why DOH, visit Work@Health.
Our Ideal Candidate
Has a driving passion for the work, brings humility to their job and interactions, and understand how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.
Required Qualifications
Experience defined below may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.
Three (3) or more years of experience in office setting in clerical, secretarial, or general administrative work. Experience should include knowledge of office organization, methods/practices for performing complex clerical and administrative tasks, policies and procedures for procurement of supplies/equipment, inventory control, records management, public disclosure, and travel.
Experience will include the following computer skills:
- Microsoft Outlook to create, edit, and manage emails and calendar appointments. Advanced ability to manage multiple inboxes and calendars while maintaining strict confidentiality and accuracy in actions.
- Microsoft Excel to develop and manipulate spreadsheets with multiple math functions, advanced filters, and links to external sources of information. Create custom chart types, and pivot tables, import data from other sources, and filter lists.
- Microsoft Word to create, format, and edit tables, charts and graphs; insert and format sections, create headers and footers, and work with pictures and draw objects.
- Microsoft PowerPoint to create, format, and edit presentations; insert and format slides, create linked charts and graphs and work with pictures and objects.
Desired Qualifications
- Four (4) years of experience involving increasing responsibility for planning, organizing, coordinating, and completing administrative tasks in an executive-level business office.
- Professional experience in accounting, budget, grants, contracts, or procurement.
- Microsoft Visio Basic ability to create, format and edit various charts and drawings including organization charts and flow charts.
Application Process
Intrigued? Click \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"Apply\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\" to submit your detailed application profile along with the following:
- A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
- A current resume (without personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veterans status, military status, genetic information, sexual orientation, gender expression, or gender identity.
If you have questions or need other assistance please contact Andrea Thieme at andrea.thieme@doh.wa.gov or (360) 918-6601 For persons with disabilities, this document is available in other formats. Please call 800-525-0127 (TDD/TTY 711) or email doh.information@doh.wa.gov. Technical support is provided by NEOGOV, 855-524-5627 (cant log in, password or email issues, error messages).
Conditions of Employment/Working Conditions
With or without accommodation, I am willing and able to:
- Work a full-time 40-hour work week and occasionally adjust work-schedule to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor approval.
- Occasional travel either alone or with another person, to attend training, conferences, or other business meetings.
- Participate in emergency response exercises and emergency events/high-priority assignments as assigned.
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Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency.
Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.
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