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Administrative Assistant 3, Family and Community Medicine Department, Kirk Kerkorian School of Medicine

In Nevada United States

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Administrative Assistant 3, Family and Community Medicine Department, Kirk Kerkorian School of Medicine   

JOB TITLE:

Administrative Assistant 3, Family and Community Medicine Department, Kirk Kerkorian School of Medicine

JOB TYPE:

Full-time

JOB LOCATION:

Dallas Nevada United States

JOB DESCRIPTION:

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment.
We ask that you keep in mind the following when completing your application:
  • Once you start the application process you cannot save your work.
    Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Required attachments are listed below on the posting.
    Your application will not be considered without the required attachments.
  • Please note that applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed, applications will no longer be accepted.
If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or
unlvjobs@unlv.
edu
.
Job Description
The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, Family and Community Medicine Department, Kirk Kerkorian School of Medicine [R0140688]
ROLE of the POSITION
The Administrative Assistant provides a wide range of support to multiple grant- and contract-funded projects for the School of Medicine, including coordination of medical screening clinics under the supervision of the Senior Grants Specialist, Project Director, and Program Physicians.
They create and maintain medical records, project databases and spreadsheets (including data entry), assist participants with eligibility determination when accessing federal compensation, and plan/attend public meetings to disseminate health education and program information.
The position requires periodic travel, and strict adherence to university, local, state, and federal rules and regulations related to healthcare and responsible conduct of research.
MINIMUM QUALIFICATIONS
Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.
COMMITMENT to DIVERSITY and CAMPUS VALUES
A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment.
They will use our
Campus Values
to guide their decisions and actions and demonstrate our Rebel spirit.
SALARY
Grade 27 Step 1, $41,634.
72.
\"Step\" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade.
Per Nevada Administrative Code (NAC 284.
170), salaries for initial appointments for classified positions typically begin at Step 1.
BENEFITS OF WORKING AT UNLV
  • Competitive total rewards package including:
    • Paid time off, sick leave, and holidays
    • Excellent health insurance including medical, dental and vision
    • Comprehensive retirement plans and voluntary benefits programs
  • No state income tax
  • Tuition discounts at Nevada System of Higher Education (NSHE) schools
  • Tuition discounts for spouses, domestic partners, and dependents
PERKS
  • Employee recognition and appreciation programs
  • Connect with colleagues with shared interests
  • Personal and professional development opportunities
  • UNLV athletics ticket discounts
  • Statewide employee purchase program discounts
  • RebelCard
    discounts on and off campus
  • Wellness programming
    for all UNLV faculty and staff at no cost
  • Opportunity for career advancements to leadership roles
HOW TO APPLY
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience.
If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veterans status.
Attach ALL documents in the CV/Resume attachment section when applying.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.
The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position.
Education (including High School) and experience must be clearly documented.
Your application will NOT be moved forward if your application is incomplete.
This recruitment will close at midnight (Pacific Standard Time) on February 15, 2024 Materials should be addressed to Elissa Palmer, Hiring Manager and must be submitted through Workday, as we do not accept emailed materials.
For assistance with the application process, contact UNLV Human Resources at (702) 331-5251 or
hr.
recruitment@medicine.
unlv.
edu
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at UNLV and other NSHE Institutions.
Once you log into Workday, type \"Find Jobs\" in the search box which will navigate to the internal job posting site.
Locate this specific job posting by typing the job requisition number, R0140688 in the search box.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
PROFILE of the UNIVERSITY
Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff.
To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world.
UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity.
The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine.
UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.
Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country.
UNLV sits in the top spot in U.
S.
News & World Reports annual listing of the nations most diverse universities for undergraduates.
The university has ranked in the top ten since the rankings debuted more than a decade ago.
We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
EEO/AA STATEMENT
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a persons age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law.
Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.
TITLE IX STATEMENT
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates.
Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.
S.
C.
1681 et seq.
) and the corresponding implementation regulations (34 C.
F.
R.
Part 106).
The Universitys commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.
Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.
D.
, Title IX Coordinator, University of Nevada, Las Vegas, 4505 S.
Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.
edu, or to The Assistant Secretary of the United States Department of Education, U.
S.
Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.
C.
20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.
gov; or to both.
Information pertaining to the Universitys grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the
Office of Equal Employment & Title IX
webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security.
The Annual Security Report and Annual Fire Safety Report compliance document
is available online.
JOB CATEGORY
Classified
Exempt
No
Full-Time Equivalent
100.
0%
Required Attachment(s)
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, and telephone numbers of at least three professional references who may be contacted.
Posting Close Date
02/15/2024
Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents.
If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work schedule are subject to change based on organizational needs.

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

41634.72 per year

SNAPRECRUIT ID:

S-1707244020-b37c1b0d07eb2d4174707cd0641b4b0d

LOCATION:

Nevada United States

CITY:

Dallas

Job Origin:

jpick2

A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
All job seekers welcome!

Administrative Assistant 3, Family and Community Medicine Department, Kirk Kerkorian School of Medicine    Apply

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The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
  • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
  • Please note that applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or
unlvjobs@unlv.edu
.
Job Description
The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, Family and Community Medicine Department, Kirk Kerkorian School of Medicine [R0140688]
ROLE of the POSITION
The Administrative Assistant provides a wide range of support to multiple grant- and contract-funded projects for the School of Medicine, including coordination of medical screening clinics under the supervision of the Senior Grants Specialist, Project Director, and Program Physicians. They create and maintain medical records, project databases and spreadsheets (including data entry), assist participants with eligibility determination when accessing federal compensation, and plan/attend public meetings to disseminate health education and program information. The position requires periodic travel, and strict adherence to university, local, state, and federal rules and regulations related to healthcare and responsible conduct of research.
MINIMUM QUALIFICATIONS
Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.
COMMITMENT to DIVERSITY and CAMPUS VALUES
A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our
Campus Values
to guide their decisions and actions and demonstrate our Rebel spirit.
SALARY
Grade 27 Step 1, $41,634.72. \"Step\" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.
BENEFITS OF WORKING AT UNLV
  • Competitive total rewards package including:
    • Paid time off, sick leave, and holidays
    • Excellent health insurance including medical, dental and vision
    • Comprehensive retirement plans and voluntary benefits programs
  • No state income tax
  • Tuition discounts at Nevada System of Higher Education (NSHE) schools
  • Tuition discounts for spouses, domestic partners, and dependents
PERKS
  • Employee recognition and appreciation programs
  • Connect with colleagues with shared interests
  • Personal and professional development opportunities
  • UNLV athletics ticket discounts
  • Statewide employee purchase program discounts
  • RebelCard
    discounts on and off campus
  • Wellness programming
    for all UNLV faculty and staff at no cost
  • Opportunity for career advancements to leadership roles
HOW TO APPLY
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veterans status.
Attach ALL documents in the CV/Resume attachment section when applying.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.
This recruitment will close at midnight (Pacific Standard Time) on February 15, 2024 Materials should be addressed to Elissa Palmer, Hiring Manager and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, contact UNLV Human Resources at (702) 331-5251 or
hr.recruitment@medicine.unlv.edu
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type \"Find Jobs\" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, R0140688 in the search box.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
PROFILE of the UNIVERSITY
Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.
Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Reports annual listing of the nations most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
EEO/AA STATEMENT
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a persons age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.
TITLE IX STATEMENT
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The Universitys commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.
Information pertaining to the Universitys grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the
Office of Equal Employment & Title IX
webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security.
The Annual Security Report and Annual Fire Safety Report compliance document
is available online.
JOB CATEGORY
Classified
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, and telephone numbers of at least three professional references who may be contacted.
Posting Close Date
02/15/2024
Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work schedule are subject to change based on organizational needs.

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